Get the free Informal Meeting of Presidents and Secretaries bb - unesdoc - Unesco

ERC/NAC/ME/110006 Paris 04 Janvier 2010 Original: English Informal Meeting of Presidents and SecretariesGeneral of National Commissions for UNESCO organized during the 35th Session of the General

How to fill out informal meeting of presidents

How to fill out an informal meeting of presidents:

1. Schedule the meeting: Determine a suitable date, time, and location for the informal meeting of presidents. Consider factors such as availability, convenience, and the purpose of the meeting.
2. Invite the presidents: Send out invitations to the respective presidents, providing them with all the necessary details of the meeting. Ensure that the invitees are aware that this is an informal gathering where discussions can be less formal and more relaxed.
3. Define the agenda: Establish the topics or issues that will be discussed during the meeting. This can include matters of mutual interest, regional cooperation, or any pressing concerns facing the presidents.
4. Prepare materials: Gather relevant documents, reports, or presentations that may facilitate the discussions or provide important information to the participating presidents. Make sure these materials are easily accessible to all attendees.
5. Facilitate introductions: If there are presidents who have not previously met or are not familiar with each other, consider arranging a brief introduction or ice-breaking activity to help foster a comfortable and conducive environment for open discussions.
6. Create a relaxed atmosphere: Arrange for a comfortable and informal setting that allows the presidents to engage in more relaxed conversations. This can be done by selecting an appropriate venue and providing amenities such as refreshments or light snacks.
7. Encourage open dialogue: Promote an atmosphere where all presidents feel comfortable expressing their opinions, sharing their experiences, and discussing matters openly. Encourage active participation from all attendees to ensure a lively and productive meeting.
8. Take notes or minutes: Assign someone to take notes or minutes during the meeting to record important points, decisions, or actions discussed. These notes will serve as a reference for future follow-ups or for documenting any agreed-upon outcomes.
9. Follow-up actions: After the meeting, ensure that any agreed-upon actions or decisions are communicated to the respective presidents in a timely manner. Monitor the progress of these actions and provide any necessary support or coordination.
10. Evaluate the meeting: Once the informal meeting of presidents is concluded, evaluate its effectiveness and impact. Identify any areas of improvement or adjustments that can be made for future similar gatherings.

Who needs an informal meeting of presidents:

1. Presidents of neighboring countries: A gathering of presidents from neighboring countries can serve as a platform to discuss common concerns, enhance regional cooperation, or address shared challenges, such as border issues, economic cooperation, or security matters.
2. Presidents facing similar challenges: If presidents from different countries are dealing with similar issues or challenges, an informal meeting provides an opportunity for them to share experiences, exchange best practices, and seek collaborative solutions.
3. Presidents with strong diplomatic ties: Informal meetings can strengthen bilateral or multilateral relations between presidents who already have good diplomatic ties. These meetings can further enhance communication, build trust, and promote mutual understanding between countries.

Overall, an informal meeting of presidents can be beneficial in fostering open dialogue, creating stronger relationships, and promoting cooperation among nations.

For pdfFiller’s FAQs

How do I complete informal meeting of presidents online?

Filling out and eSigning informal meeting of presidents is now simple. The solution allows you to change and reorganize PDF text, add fillable fields, and eSign the document. Start a free trial of pdfFiller, the best document editing solution.

How do I fill out informal meeting of presidents using my mobile device?

You can quickly make and fill out legal forms with the help of the pdfFiller app on your phone. Complete and sign informal meeting of presidents and other documents on your mobile device using the application. If you want to learn more about how the PDF editor works, go to pdfFiller.com.

Can I edit informal meeting of presidents on an iOS device?

No, you can't. With the pdfFiller app for iOS, you can edit, share, and sign informal meeting of presidents right away. At the Apple Store, you can buy and install it in a matter of seconds. The app is free, but you will need to set up an account if you want to buy a subscription or start a free trial.

What is informal meeting of presidents?

An informal meeting of presidents is a gathering between the leaders of different countries for discussions.

Who is required to file informal meeting of presidents?

The presidents or their representatives are required to file informal meeting of presidents.

How to fill out informal meeting of presidents?

Informal meeting of presidents can be filled out by providing details of the meeting, topics discussed, and any agreements reached.

What is the purpose of informal meeting of presidents?

The purpose of informal meeting of presidents is to facilitate communication and collaboration between leaders of different countries.

What information must be reported on informal meeting of presidents?

The information reported on informal meeting of presidents must include date, location, attendees, discussion topics, and any decisions made.