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COLLECTION DEVELOPMENT AND MAINTENANCE POLICY SOUTH GEORGIA STATE COLLEGE LIBRARIES.INTRODUCTION A. Statement of Purpose The purpose of the collection development policy is to state clearly the guidelines
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How to fill out collection development and maintenance

01
Start by evaluating the current collection to determine its strengths and weaknesses.
02
Identify the criteria and guidelines for selecting new materials for the collection.
03
Research and identify new resources that align with the collection's objectives and meet the needs of the target audience.
04
Acquire the selected materials through purchasing, donations, or other means.
05
Catalog and organize the materials in a way that is easily accessible and understandable for users.
06
Regularly assess the collection to ensure it remains relevant and up-to-date.
07
Remove outdated or damaged materials from the collection and replace them with more current resources.
08
Collaborate with other library professionals and stakeholders to gather feedback and make informed decisions about the collection's development and maintenance.
09
Train staff members on collection development and maintenance procedures to ensure consistent and efficient practices.

Who needs collection development and maintenance?

01
Collection development and maintenance is needed by librarians, library administrators, and other professionals who are responsible for managing and curating library collections.
02
Educational institutions such as schools, colleges, and universities also require collection development and maintenance to support their academic programs.
03
Public libraries and special libraries serving specific communities or industries also benefit from collection development and maintenance to provide relevant resources to their users.
04
In addition, researchers, students, and the general public who rely on libraries for access to information also benefit from a well-curated and up-to-date collection.
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Collection development and maintenance refer to the processes involved in acquiring, organizing, and preserving collections of materials, ensuring they meet the needs of users and remain relevant over time.
Entities such as libraries, archives, and institutions that manage collections are typically required to file collection development and maintenance reports as part of their operational compliance.
To fill out collection development and maintenance, gather relevant data about the collection, including acquisition records, usage statistics, and preservation measures, and complete the required forms according to guidelines provided by the governing body.
The purpose of collection development and maintenance is to ensure that collections are current, relevant, and accessible, meeting the evolving needs of users while also preserving materials for future generations.
Information that must be reported typically includes details about acquisitions, disposals, condition assessments, usage statistics, and any preservation actions taken.
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