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F1.0355 Guidance for Developing a Survey/Questionnaire Cover Letter If waiver of the requirement to document the informed consent process applies to your research (See IRB Application Form F), but
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Review the purpose of the document: Before filling out the "To Whom This May Concern" section, it is important to understand the purpose of the document you are working on. Determine whether it is a letter, application, or any other type of communication.
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Identify the recipient: Consider the audience or the specific person or organization you are addressing. If it is a general letter or you do not have a specific recipient in mind, you can use "To Whom This May Concern" as a generic salutation.
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Consider alternatives: If you have a specific recipient's name or title, it is recommended to address them directly. Using a person's name or title adds a personal touch and shows that the communication is tailored for them. If you are unsure of the correct name or title, it is always a good idea to do some research or make a phone call to ensure accuracy.
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Use "To Whom This May Concern" as a last resort: It is generally best to avoid using "To Whom This May Concern" whenever possible. This salutation can be seen as impersonal and may not leave a positive impression. Personalizing your communication by addressing the recipient directly adds a professional touch.
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Format the salutation properly: If you decide to use "To Whom This May Concern," make sure it is capitalized and followed by a colon or comma. The rest of the document should be formatted according to standard business or letter writing guidelines.
In conclusion, when filling out the "To Whom This May Concern" section, it is important to understand the purpose of the document, identify the recipient if possible, consider using a personal salutation, and format the salutation correctly. Avoid using generic salutations whenever possible to create a more personalized and professional communication.
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To whom it may concern is a generic greeting used in formal correspondence when the recipient's name is unknown.
Typically, anyone sending a formal letter or document to an unknown recipient may use the phrase 'to whom it may concern.'
Simply address the letter or document as 'To whom it may concern' followed by the content of the message.
The purpose of using 'to whom it may concern' is to address a generic audience when the specific recipient is unknown.
No specific information is required to be reported when using 'to whom it may concern.'
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