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LetterheadSAMPLE RECIPIENT COLLABORATION LETTER (When Brown is subrecipient, customize as necessary for your proposal)December 7, 2020Professor Jane M. Smith Department of Ceramics New Mexico State
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How to fill out sample subrecipient collaboration letter

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How to fill out sample subrecipient collaboration letter

01
Start by addressing the letter to the appropriate party. Include the name and contact information of the subrecipient organization.
02
Begin the letter with a formal salutation, such as 'Dear [Subrecipient Organization's Name],' or 'To Whom It May Concern:'
03
Introduce yourself and your organization in the first paragraph. Provide a brief overview of your organization's mission and goals.
04
Clearly state the purpose of the collaboration in the second paragraph. Explain the specific project or initiative that requires the involvement of the subrecipient.
05
Describe the roles and responsibilities of each party in the collaboration. Outline the tasks and deliverables expected from both your organization and the subrecipient.
06
Address any potential concerns or conflicts that may arise during the collaboration. Discuss how these issues will be resolved and emphasize the importance of open communication.
07
Include any necessary legal or contractual agreements. If there are any specific regulations or compliance requirements that the subrecipient must adhere to, clearly state them in this section.
08
Express your enthusiasm for the collaboration and highlight the potential benefits for both organizations. Reinforce the importance of a strong partnership.
09
End the letter with a professional closing, such as 'Sincerely,' or 'Best Regards,'. Sign the letter with your name and title.
10
Make sure to proofread the letter for any errors or inconsistencies before sending it to the subrecipient. Keep a copy of the letter for your records.

Who needs sample subrecipient collaboration letter?

01
Non-profit organizations and government agencies who are partnering with subrecipient organizations for a project or initiative may need a sample subrecipient collaboration letter.
02
Grant managers or funders who require documentation of the collaboration between the primary recipient and subrecipient may also need a sample subrecipient collaboration letter.

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A sample subrecipient collaboration letter is a document that outlines the partnership between a primary recipient of a grant and their subrecipients, detailing the roles, responsibilities, and expectations of each party.
Organizations that receive federal or state grants and engage subrecipients are typically required to file a sample subrecipient collaboration letter.
To fill out a sample subrecipient collaboration letter, include the names of the primary recipient and subrecipient, describe the project scope, outline roles and responsibilities, and ensure all parties sign the document.
The purpose of the sample subrecipient collaboration letter is to formalize the relationship between grant recipients and subrecipients, ensuring clarity in expectations and compliance with grant requirements.
The information that must be reported includes project objectives, funding amounts, timelines, roles and responsibilities of each party, and contact information.
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