Get the free Sole Source Request Form - Old Dominion University

Department of Procurement Serviceable of Source RequestServices Form Department ProcurementDate: Vendor: Department: Contact: Phone #: This form must be completed by the requesting college or department,

How to fill out sole source request form

How to fill out sole source request form

1. To fill out a sole source request form, follow these steps:
2. Obtain the sole source request form from the appropriate department or organization.
3. Begin by providing your personal information, such as your name, contact details, and job title.
4. Indicate the purpose of the sole source request and provide a detailed explanation as to why a sole source procurement is necessary.
5. Specify the goods or services required and provide relevant details, such as quantity, specifications, and desired delivery dates.
6. Include any supporting documentation that strengthens your case for a sole source procurement, such as market research, previous contracts, or technical specifications.
7. Provide information about any alternative suppliers or methods that have been considered and explain why they are not feasible.
8. Include the estimated budget for the procurement, taking into account any cost comparisons or justifications.
9. Sign and date the form, and ensure that any other required signatures are obtained before submitting it for review and approval.
10. Submit the completed sole source request form to the designated department or individual responsible for processing these requests.
11. Follow up as necessary to ensure the request is reviewed and responded to in a timely manner.

Who needs sole source request form?

1. The sole source request form is typically needed by individuals or organizations who are responsible for initiating a procurement process.
2. This includes procurement officers, purchasing departments, project managers, or anyone involved in acquiring goods or services on behalf of an organization.
3. The form helps evaluate whether a sole source procurement is justified and ensures transparency and accountability in the procurement process.

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What is sole source request form?

A sole source request form is a document used to justify and request approval for purchasing goods or services from a single source rather than conducting a competitive bidding process.

Who is required to file sole source request form?

Typically, government agencies, organizations, or departments that seek to procure goods or services without competition are required to file a sole source request form.

How to fill out sole source request form?

To fill out a sole source request form, one must provide details about the product or service, justification for why it is necessary to source it from a single supplier, and any relevant supporting documentation.

What is the purpose of sole source request form?

The purpose of the sole source request form is to provide a transparent process to document and justify the decision to purchase from a sole vendor, ensuring accountability and compliance with procurement policies.

What information must be reported on sole source request form?

The information required typically includes a description of the item or service, reason for sole source procurement, vendor details, and any supporting rationale or documentation.