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POLYTECHNIC OF NAMIBIA EXAMINATIONS DEPARTMENT P r i v a t e B a g 1 3 3 8 8, 1 3 S t o r c h S t. , W i n d h o e k, T e l + 2 6 4 (6 1) 2 0 7 2 1 4 8, F an x : 2 0 7 2 2 2 7 CLAIM FORM FOR STUDENT

How to fill out examinations department

How to fill out examinations department:

1. Determine the purpose of the examinations department: Identify the main objective or goals that the department is meant to fulfill. This could include conducting and managing exams, grading exam papers, organizing exam schedules, and maintaining records.
2. Set up a team: Form a team of competent individuals who will be responsible for the smooth functioning of the examinations department. Assign roles and responsibilities to each team member based on their expertise and skills.
3. Develop clear procedures and guidelines: Create a comprehensive set of procedures and guidelines that outline the processes involved in managing exams. This should cover areas such as exam registration, exam paper preparation, invigilation procedures, marking guidelines, and result publication.
4. Establish exam security measures: Implement strict security measures to ensure the integrity and confidentiality of exams. This may include measures such as secure handling of exam papers, controlled access to exam venues, and anti-cheating measures.
5. Manage exam logistics: Coordinate and manage the logistics of conducting exams. This includes arranging suitable exam venues, scheduling exams, coordinating with invigilators, and ensuring the availability of necessary resources and equipment.
6. Develop a grading system: Define a grading system that accurately reflects the performance of exam takers. This should include clear criteria for assessing exam papers, assigning marks, and determining final grades.

Who needs examinations department:

1. Educational institutions: Schools, colleges, universities, and other educational institutions require examinations departments to manage and administer exams for their students. This ensures standardized evaluation and assessment of students' knowledge and skills.
2. Professional certification bodies: Organizations that offer professional certifications or qualifications often have examinations departments to oversee the exams required for obtaining these credentials. This ensures that the exams are conducted fairly and accurately to maintain the credibility of the certifications.
3. Government agencies: Government departments or agencies may have examinations departments to conduct recruitment exams or assess the knowledge and abilities of individuals applying for specific positions. This helps in the selection and hiring process by ensuring a fair and transparent evaluation.
4. Non-profit organizations: Some non-profit organizations or industry associations may have examinations departments to administer exams related to their respective fields. This allows them to certify individuals or assess their competence within the industry.
5. Employment agencies: Examinations departments may be required in employment agencies to assess the skills and abilities of job seekers. These exams help in matching candidates with suitable job opportunities and assessing their suitability for specific roles.

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