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REQUEST FOR QUOTATIONS SFQ-RH-10-102 IBM HARDWARE AND SOFTWARE MAINTENANCE SUPPORT CITY OF ROCHESTER HILLS Dated October 20, 2010: The City of Rochester Hills is soliciting quotations for 24/7 IBM
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How to fill out request for quotations
How to fill out a request for quotations:
01
Start by gathering all the necessary information about the product or service you require. This includes specifications, quantities, delivery requirements, and any other important details.
02
Identify potential suppliers or vendors who can provide the product or service. Research their reputation, pricing, and delivery capabilities to ensure they meet your needs.
03
Create a standard template for the request for quotations (RFQ) that includes sections for all relevant information. This typically includes a brief introduction, description of the required product or service, delivery requirements, and any terms and conditions.
04
Fill in the specific details of your RFQ, making sure to provide clear and concise information. Use bullet points or numbered lists to break down the specifications and requirements, making it easier for suppliers to understand and respond.
05
Attach any supporting documents or specifications that may be required. This could include technical drawings, product samples, or quality standards.
06
Set a deadline for suppliers to submit their quotations and clearly state the preferred method of submission (email, mail, online portal, etc.).
07
Review the completed RFQ to ensure accuracy and clarity. Double-check all contact information and instructions before sending it out.
08
Distribute the RFQ to the selected suppliers and any additional potential vendors you wish to invite to bid. This can be done electronically or through traditional mail, depending on your preferred method.
09
Keep track of all responses and quotations received from suppliers. Compare them based on price, quality, delivery terms, and any other relevant factors.
10
Evaluate the responses and select the supplier that best meets your requirements. Notify the chosen supplier and negotiate any final terms or conditions before awarding the contract.
Who needs a request for quotations?
01
Businesses or organizations that require specific products or services to support their operations.
02
Project managers or procurement teams responsible for sourcing and purchasing goods or services on behalf of their company.
03
Government entities or institutions that follow a formal procurement process to ensure fairness and transparency in supplier selection.
In summary, filling out a request for quotations involves gathering information, identifying suppliers, creating a template, specifying details, attaching supporting documents, setting deadlines, reviewing, distributing, comparing responses, and selecting the most suitable supplier. This process is beneficial for businesses, project managers, and government entities seeking to procure products or services.
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What is request for quotations?
Request for quotations is a formal document sent to potential suppliers asking for a quote for the supply of goods or services.
Who is required to file request for quotations?
Government agencies, organizations, or businesses looking to procure goods or services are required to file request for quotations.
How to fill out request for quotations?
Request for quotations can be filled out by providing detailed information about the desired goods or services, quantity needed, delivery requirements, and any other specifications.
What is the purpose of request for quotations?
The purpose of request for quotations is to obtain competitive pricing from potential suppliers in order to make an informed decision on procurement.
What information must be reported on request for quotations?
Information such as the required goods or services, quantity needed, delivery requirements, specifications, and any terms and conditions must be reported on request for quotations.
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