Get the free REQUEST FOR NEW VENDOR NUMBER. Report

FINANCE DEPARTMENT PURCHASING OFFICE TH 124 W. Michigan Avenue, 8 floor Lansing, Michigan 48933-1603 (517) 483-4124 / FAX (517) 483-4524 http://www.lansingmi.gov/finance/purchasing Virgo Bernard,

How to fill out request for new vendor

How to Fill Out a Request for a New Vendor:

1. Gather the necessary information: Before filling out the request for a new vendor, make sure to gather all the relevant information. This includes the vendor's name, contact details, relevant certifications or qualifications, and any other details that may be required.
2. Fill out contact information: Start by providing your own contact information at the top of the form. This should include your name, position, phone number, and email address. Additionally, if there are any specific departments or individuals that should be contacted regarding this request, make sure to include their contact information as well.
3. Provide vendor details: In the main section of the request form, provide the vendor's details. This includes their business name, address, phone number, and website if applicable. If there are any unique identifiers for the vendor, such as a vendor code or ID, be sure to include that as well.
4. State the reason for the request: Clearly state the reason for requesting a new vendor. This could be due to various reasons such as the need for new products or services, dissatisfaction with current vendors, or the desire to explore new options. Be concise but provide enough information for the request to be understood.
5. Specify vendor requirements: Outline any specific requirements or qualifications that the new vendor should meet. This might include factors such as experience, expertise, certifications, pricing, delivery timelines, or any other relevant criteria. Clearly state what you are looking for in a vendor to ensure that the request is tailored to your specific needs.
6. Provide justification or supporting documents: If necessary, provide any supporting documents or justification for the request. This could include market research, competitor analysis, vendor comparison charts, or any other relevant information that strengthens the case for selecting a new vendor. Attach these documents to the request form or provide them as separate attachments.

Who needs request for a new vendor?

The need for a request for a new vendor can arise in various scenarios. Here are a few examples:

1. Procurement departments: Procurement departments are responsible for sourcing vendors and suppliers for various goods and services needed by the organization. They often initiate the process of requesting a new vendor when existing vendors fail to meet requirements or when new products or services are needed.
2. Project or department managers: Project or department managers may require a new vendor when starting a new project or when existing vendors cannot fulfill project requirements. They ensure that the new vendor can provide the necessary support and meet project goals.
3. Decision-making authorities: In some organizations, requests for new vendors may need approval from decision-making authorities such as senior management or executive teams. These individuals review the request to ensure it aligns with the organization's goals, budget, and strategic objectives.

Ultimately, anyone within an organization who identifies the need for a new vendor and has the authority to initiate the request can proceed with filling out the request form. However, it is essential to follow any specific guidelines or procedures established by the organization for submitting vendor requests.

For pdfFiller’s FAQs

What is request for new vendor?

Request for new vendor is a formal process of requesting approval for a new vendor to be added to the list of approved suppliers.

Who is required to file request for new vendor?

Any employee who needs to use a new vendor for their department or project is required to file a request for new vendor.

How to fill out request for new vendor?

To fill out a request for new vendor, employees need to provide information about the vendor, such as contact details, services offered, and pricing.

What is the purpose of request for new vendor?

The purpose of a request for new vendor is to ensure that the vendor meets the company's standards for quality, pricing, and reliability.

What information must be reported on request for new vendor?

The request for new vendor must include details about the vendor's background, services offered, pricing, and any relevant certifications or qualifications.

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