Get the free SOLE SOURCE REQUEST FORM - slps.org

SOLE SOURCE REQUEST FORM ALPS policy requires that competitive bids be obtained by Procurement Service from at least three (3) qualified vendors, when available, for all orders $5,000.00 or more.

How to fill out sole source request form

How to fill out sole source request form

1. Start by downloading the sole source request form from the official website or obtain a hard copy from the concerned department.
2. Read and understand the instructions provided in the form carefully.
3. Fill out the form with accurate and detailed information about the requested product or service. Include the purpose, quantity, specifications, and any other relevant details.
4. Provide justification for why the purchase should be made from a sole source rather than through competitive bidding. Clearly explain the unique capabilities or qualifications of the sole source supplier.
5. Attach any supporting documentation such as quotes, estimates, or letters from the sole source supplier.
6. Review the completed form to ensure all fields are correctly filled and all necessary documents are attached.
7. Submit the form to the appropriate authority or department as per the given instructions. It may require obtaining signatures from supervisors or managers.
8. Keep a copy of the completed form and all related documents for your records.

Who needs sole source request form?

1. Any organization or individual within a purchasing department of a company or institution that intends to make a purchase from a sole source supplier needs to fill out a sole source request form.
2. This form is typically required when the procurement exceeds a certain monetary threshold or when the nature of the product or service is such that it cannot be obtained from multiple suppliers through competitive bidding.

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What is sole source request form?

A sole source request form is a document used to request authorization for procurement from a single supplier when competitive bidding is not possible or practical.

Who is required to file sole source request form?

Individuals or departments within an organization that intend to procure goods or services from a sole source vendor are required to file this form.

How to fill out sole source request form?

To fill out a sole source request form, provide details such as the vendor's information, the justification for not seeking competitive bids, a description of the goods or services needed, and any supporting documentation.

What is the purpose of sole source request form?

The purpose of the sole source request form is to justify the need for procurement from a single source to ensure compliance with procurement policies and regulations.

What information must be reported on sole source request form?

The information that must be reported includes vendor details, a detailed description of the goods or services, justification for sole sourcing, estimated costs, and any relevant supporting documents.