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Sole Source Justification (SSR) page 1 of 3 pages University of Colorado Procurement Service Center (PSC) PurchasingPurpose Used to communicate to the Purchasing Agent that: Only one specific supply

How to fill out sole source justification

How to fill out sole source justification form

1. To fill out a sole source justification form, follow these steps:
2. Start by providing the name and contact information of the person filling out the form.
3. Next, identify the item or service for which the sole source justification is being requested.
4. Clearly state the reasons why this item or service can only be obtained from a single source.
5. Provide any supporting documentation or evidence that validates the need for a sole source procurement.
6. Include information on any previous attempts made to find alternative sources or suppliers.
7. Specify the time constraints or urgency that require the use of a sole source supplier.
8. Include a detailed cost analysis of the item or service being procured.
9. Add any additional comments or notes that may be relevant to the justification process.
10. Finally, review the form for accuracy and completeness before submitting it for approval.

Who needs sole source justification form?

1. The sole source justification form is typically required by procurement departments or individuals responsible for making purchasing decisions in organizations. It is needed when there is a specific item or service that can only be obtained from a single source and a competitive bidding process is not feasible or practical.

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Sole Source Justification - University of Colorado Boulder template instructions

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What is sole source justification form?

A sole source justification form is a document required to explain and justify the decision to procure goods or services from a single supplier without a competitive bidding process.

Who is required to file sole source justification form?

Typically, government agencies, organizations, or companies engaged in procurement processes are required to file a sole source justification form when they intend to procure from a sole source.

How to fill out sole source justification form?

To fill out a sole source justification form, provide detailed information including the description of the goods/services, justification for the sole source procurement, estimated costs, and any supporting documentation that explains why competitive bidding is not feasible.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide a clear rationale for bypassing competitive bids, ensuring transparency and accountability in the procurement process.

What information must be reported on sole source justification form?

Required information typically includes the supplier's details, product/service description, justification for sole sourcing, cost estimate, and any alternatives considered.