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HURON-SUPERIOR CATHOLIC DISTRICT SCHOOL BOARD PETTY CASH REIMBURSEMENT FORM Date: INVOICE DESCRIPTION (Receipts Attached) TOTALS: School: Principal Authorization: AMOUNT HST

How to fill out petty cash reimbursement form

1. To fill out a petty cash reimbursement form, start by gathering all necessary information and documentation, such as receipts, invoices, and any other proof of expenses.
2. Next, carefully review the form and ensure you understand each section and its requirements. Familiarize yourself with the necessary details to include, such as the date, amount, purpose, and account code for each transaction.
3. Begin filling out the form by providing your personal information, such as your name, department, and contact details. If applicable, indicate your employee or ID number, as well as your supervisor's name.
4. Proceed to list each expense separately. For each expense, enter the date of the transaction, a brief description of the expense, and the amount spent. Be sure to provide accurate details to avoid any discrepancies or delays in processing.
5. Include any supporting documentation, such as receipts or invoices, by stapling or attaching them securely to the form. Ensure that the receipts are legible and contain all necessary information, including the vendor's name, items purchased, and individual prices.
6. Summarize the total amount of expenses incurred and provide any additional comments or explanations as required. If there are any discrepancies or unusual circumstances, make sure to explain them clearly.
7. Review the completed form to ensure accuracy and completeness. Double-check all provided information, calculations, and attachments. Correct any errors or omissions before submitting the form.
8. After filling out the form, it is generally required to have it approved by a supervisor or designated authority. Follow the established procedures within your organization to obtain the necessary review and approval.
9. Finally, submit the fully filled out and approved form along with the supporting documentation to the designated department responsible for processing petty cash reimbursements. Be mindful of any submission deadlines or specific protocols in place.

Who needs a petty cash reimbursement form?

1. Employees who have made purchases or incurred expenses on behalf of the company and need to be reimbursed for those expenses.
2. Individuals who manage petty cash funds and need to keep track of expenses and maintain accountability.
3. Companies or organizations that have established petty cash systems to handle small and immediate cash needs for the business.

Remember, it's always important to consult with your organization's policies and procedures regarding petty cash reimbursement forms to ensure compliance and accuracy.

For pdfFiller’s FAQs

What is petty cash reimbursement form?

Petty cash reimbursement form is a document used to request reimbursement for out-of-pocket expenses paid for with petty cash funds.

Who is required to file petty cash reimbursement form?

Employees or individuals authorized to use petty cash funds are required to file petty cash reimbursement forms.

How to fill out petty cash reimbursement form?

To fill out a petty cash reimbursement form, you need to provide details of the expenses incurred, the amount requested for reimbursement, and any supporting documents.

What is the purpose of petty cash reimbursement form?

The purpose of petty cash reimbursement form is to maintain accurate records of petty cash expenditures and to ensure proper reimbursement for authorized expenses.

What information must be reported on petty cash reimbursement form?

Information such as date of expenditure, description of expense, amount spent, and signatures of both the requester and approver must be reported on petty cash reimbursement forms.

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