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Frequently Asked Questions and other State Agency Questions about the Waiver of Competitive Bidding (Sole Source) Form and Process Introduction April 27, 2015, the State of Maine's Division of Purchases,

How to fill out sole source and process

How to fill out sole source form and

1. To fill out a sole source form:
2. Begin by providing the name and contact information of the requesting party.
3. Specify the reason for the request and provide a detailed explanation of why a sole source is necessary.
4. Include any supporting documents or evidence that support the need for a sole source.
5. Indicate the estimated cost of the requested goods or services.
6. Provide information about any previous attempts made to acquire the goods or services through competitive bidding.
7. Sign and date the form, and ensure that all required fields have been completed accurately.
8. Submit the form to the appropriate department or individual for review and approval.

Who needs sole source form and?

1. The sole source form is typically required by organizations or individuals who need to procure goods or services from a specific supplier or vendor without going through a competitive bidding process.
2. This can include situations where the desired goods or services are only available from one source, or when there is a unique or specialized requirement that can only be fulfilled by a particular supplier.
3. Entities such as government agencies, educational institutions, and businesses may require the use of a sole source form when seeking such procurements.

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What is sole source form?

A sole source form is a document that is used to justify a procurement decision where a product or service is acquired from a specific vendor without competitive bidding, due to the vendor being the only source capable of providing that item.

Who is required to file sole source form?

Organizations and entities, such as government agencies or businesses, that are seeking to procure goods or services exclusively from a single vendor must file a sole source form.

How to fill out sole source form?

To fill out a sole source form, start by providing detailed information about the vendor, the product or service being procured, the reason for choosing that vendor, and how the procurement meets the criteria for sole sourcing.

What is the purpose of sole source form?

The purpose of the sole source form is to provide transparency and accountability in the procurement process, ensuring that the decision to sole source is well-documented and justified.

What information must be reported on sole source form?

Information that must be reported includes the vendor's details, a description of the goods or services, a justification for why no other vendor can provide them, estimated costs, and any relevant supporting documentation.