Get the free EXTENSION OF BID VALIDITY PERIOD

;/`TENDER BULLETIN NO. 05 OF 2020/2021 FY REF: 10/3/6/507 AUGUST 2020This document is also available on the internet on the following website: www.limtreasury.gov.zaLIMPOPO PROVINCIAL TENDER BULLETIN

How to fill out extension of bid validity

How to fill out extension of bid validity

1. To fill out an extension of bid validity, follow these steps:
2. Review the initial bid validity period mentioned in the bid documents or contract.
3. Determine the reason for requesting the extension, such as delays in project progress or changes in project requirements.
4. Prepare a written request for the extension, including the project details, reasons for the extension, and the desired new bid validity period.
5. Obtain approval from the relevant authorities, such as the client or project manager.
6. Submit the extension request to the appropriate department or organization handling bid validity extensions.
7. Provide any supporting documents or evidence to justify the need for the extension, if required.
8. Follow up with the department or organization for the status of your request.
9. If the extension is approved, make sure to notify all relevant parties involved in the bidding process.
10. Update and submit any necessary documentation related to the bid validity extension.
11. Keep a record of the extension approval and any related communication for future reference.

Who needs extension of bid validity?

1. Various parties may need an extension of bid validity, including:
2. - Contractors or suppliers who have submitted bids for a specific project.
3. - Construction or service companies participating in a tender process.
4. - Government agencies or public organizations procuring goods or services through bidding processes.
5. - Clients or project owners who want to provide more time for bidders to reconsider their bids.
6. - Any party involved in a bidding process that experiences unforeseen delays or changes, impacting the original bid validity period.

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What is extension of bid validity?

Extension of bid validity refers to the process of prolonging the period during which a bid remains valid and can be accepted by the buyer, ensuring that the bidder remains committed to their proposal.

Who is required to file extension of bid validity?

The bidder who wishes to extend the validity of their submitted bid must file the extension of bid validity.

How to fill out extension of bid validity?

To fill out the extension of bid validity, the bidder must complete the designated form with details such as the original bid validity period, the proposed new validity period, and any other required information as specified by the issuing authority.

What is the purpose of extension of bid validity?

The purpose of extension of bid validity is to provide both the bidder and the buyer additional time to complete the necessary evaluation and decision-making processes without rushing or invalidating the bid.

What information must be reported on extension of bid validity?

The extension of bid validity should report information including the original bid submission date, the current bid validity period, the requested new validity period, and the identification details of the bid and bidder.