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P0001H Use of Higher Quote Request Attach form to purchase requisition in acquire The Queen's University Procurement Policy applies to the purchase of all products & services and reflects all federal

How to fill out sole or single source

How to fill out sole or single source

1. To fill out sole or single source, follow these steps:
2. Start by gathering all the necessary information about the product or service you are sourcing.
3. Identify the specific requirements or qualifications your organization is looking for in a sole or single source.
4. Contact the preferred supplier or service provider directly to discuss your needs and negotiate the terms and conditions.
5. Obtain any required legal or regulatory approvals before finalizing the agreement.
6. Document the entire process, including the reasons for choosing a sole or single source, to ensure transparency and accountability.
7. Review and validate the filled-out sole or single source form to ensure accuracy and compliance with organizational policies and guidelines.
8. Submit the completed sole or single source form to the appropriate department or individual responsible for procurement.

Who needs sole or single source?

1. Sole or single source is typically needed by organizations or individuals who require a specific product or service that is only available from one supplier or service provider.
2. There can be various reasons why someone may need sole or single source, including:
3. - The product or service is patented or proprietary, and there are no comparable alternatives in the market.
4. - The supplier or service provider has a unique expertise or capability that cannot be easily replicated by others.
5. - The requested product or service is time-sensitive, and there is no time to go through a lengthy procurement process.
6. - The organization has an existing relationship or contract with a preferred supplier, and it is more convenient or cost-effective to continue sourcing from them.

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What is sole or single source?

Sole or single source refers to a procurement process where a good or service is acquired from only one supplier without a competitive bidding process because they are the only source available.

Who is required to file sole or single source?

Organizations or entities that engage in single-source procurement, typically government agencies or public institutions, are required to file a sole or single source.

How to fill out sole or single source?

To fill out a sole or single source, provide the necessary details including the description of the goods or services, the reason for choosing a single source, and any relevant supporting documentation.

What is the purpose of sole or single source?

The purpose of sole or single source is to justify the decision to procure from one supplier, often due to unique capabilities, specific expertise, or when the supplier is the only viable option.

What information must be reported on sole or single source?

Information required includes the name and address of the supplier, a description of the goods or services, the justification for sole sourcing, estimated costs, and any relevant dates.