Get the free Resolution approving a Purchase

MEMORANDUMAgenda Item No. 8(F)(2)TO:Honorable Chairman Jose “Pepe Diaz and Members, Board of County CommissionersDATE:January 20, 2021FROM:Germ BonzonKeenan Successor County AttorneySUBJECT:Resolution

How to fill out resolution approving a purchase

How to fill out resolution approving a purchase

1. Start by including the name of the company or organization at the top of the resolution document.
2. Write the title of the resolution, which should clearly state that it is a resolution for approving a purchase.
3. Provide a brief introduction explaining the purpose and context of the purchase that requires approval.
4. State the specific details of the purchase, such as the product or service being purchased, the quantity or duration, and any relevant specifications.
5. Include the total amount or budget allocated for the purchase.
6. Mention any potential alternatives or previous proposals that were considered before recommending this particular purchase.
7. Explain the rationale and justifications for why this purchase is necessary or beneficial for the company or organization.
8. Outline any potential risks or challenges associated with the purchase and how they will be addressed or mitigated.
9. List any additional requirements or conditions for the purchase approval, such as obtaining multiple quotes or conducting further evaluation.
10. Conclude the resolution by stating the resolution's effectiveness date and any additional signatures or approvals required.
11. Review the entire resolution for clarity, cohesiveness, and compliance with organizational policies and procedures before finalizing and distributing it.

Who needs resolution approving a purchase?

1. Any company, organization, or governing body that follows formal decision-making processes typically requires a resolution approving a purchase.
2. This can include corporations, non-profit organizations, educational institutions, government agencies, and other entities that make significant financial decisions.
3. The resolution serves as a formal document to obtain internal approval, ensure transparency, and provide a record of the decision and reasoning behind the purchase.

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What is resolution approving a purchase?

A resolution approving a purchase is a formal document or statement passed by an organization or governing body that authorizes the acquisition of goods or services.

Who is required to file resolution approving a purchase?

Typically, members of the governing body or authorized representatives of an organization, such as a board of directors or council, are required to file a resolution approving a purchase.

How to fill out resolution approving a purchase?

To fill out a resolution approving a purchase, include the title of the resolution, background information on the purchase, the details of the items or services being purchased, a clause of approval, and signatures of the authorized individuals.

What is the purpose of resolution approving a purchase?

The purpose of a resolution approving a purchase is to provide official authorization for a financial transaction and to document the governing body's agreement on the necessity and terms of the purchase.

What information must be reported on resolution approving a purchase?

The resolution must report the date of the approval, the description of the goods or services, the cost, the source of funding, any terms and conditions, and signatures of the individuals who are authorized to approve the purchase.