Get the free SOLE SOURCE JUSTIFICATION FORM - Spokane Public Schools - spokaneschools

Sole Source Justification Form Requisition Item: Requisition Number: or ? Blanket Contract Request Prior Purchase Order Number (if item had been approved previously): 1. Please describe the item and

How to fill out sole source justification form

How to fill out sole source justification form:

1. Start by providing your contact information, including your name, title, department, and contact information.
2. Indicate the purpose of the form and provide a brief description of the goods or services you are requesting.
3. Clearly explain why the goods or services can only be obtained from a specific vendor. Highlight any unique specifications or requirements that make this vendor the only suitable option.
4. Specify the timeframe for which the goods or services are needed and why it is essential to obtain them within that timeframe.
5. Describe any alternatives that were considered and explain why they were deemed inadequate or unsuitable.
6. Provide a cost analysis, comparing the price of the goods or services from the sole source vendor with any alternatives that were considered. Justify any price difference, making sure to emphasize the value or uniqueness provided by the sole source vendor.
7. Include any supporting documents or evidence that further support your justification, such as quotes, proposals, or testimonials from other customers.
8. Obtain the necessary signatures and approvals as required by your organization's procurement process before submitting the form.

Who needs sole source justification form:

1. Government agencies or organizations that are required to follow specific procurement regulations may require a sole source justification form. This ensures transparency and accountability in the procurement process.
2. Organizations that have established policies or procedures for obtaining goods or services from a sole supplier may use this form to document and justify their decision.
3. Companies or individuals requesting goods or services that can only be provided by a specific vendor may be required to complete a sole source justification form to explain why alternative options are not feasible or suitable.

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What is sole source justification form?

Sole source justification form is a document used to explain why a particular purchase must be made from a specific vendor without competition.

Who is required to file sole source justification form?

Government agencies or organizations that need to make a purchase without going through a competitive bidding process are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, one must provide detailed reasons for the sole source selection, including vendor qualifications, price justifications, and any other relevant information.

What is the purpose of sole source justification form?

The purpose of a sole source justification form is to justify why a specific vendor is the only one capable of providing the required goods or services.

What information must be reported on sole source justification form?

The information reported on a sole source justification form typically includes vendor qualifications, price justifications, and reasons why other vendors were not considered.