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BIDS AND AWARDS COMMITTEE FOR CIVIL WORKS REGULAR MEETING CPO Function Room, 5th Floor, DPH Central Office October 16, 2012 9:00 a.m. MINUTES OF THE PREBID CONFERENCE Deadline for Submission & Opening
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How to fill out tender opening minutes sample
To fill out sample minutes of bid, follow these steps:
01
Start by including the date, time, and location of the bid meeting at the top of the document.
02
List all attendees present at the meeting, including their names and affiliations. Also, mention any key stakeholders or important personnel who were absent.
03
Begin the minutes by summarizing the agenda items discussed during the bid meeting. Be concise and capture the main points of each agenda item.
04
Record any decisions or actions taken during the meeting. Clearly state what was agreed upon and the responsible parties for each action item.
05
Include any important announcements or updates shared during the meeting that are relevant to the bid.
06
If there were any presentations or demonstrations during the meeting, briefly describe the content and outcome of each presentation.
07
It is important to accurately record any questions or concerns raised during the meeting, along with the corresponding responses or discussion points.
08
Conclude the minutes by highlighting any next steps or future meeting dates related to the bid process.
Who needs sample minutes of bid?
01
Project stakeholders: Contractors, suppliers, and other parties involved in the bidding process may require sample minutes of bid to understand the discussions and decisions made during the meeting.
02
Bid evaluators: Individuals responsible for evaluating the bids may refer to sample minutes to gain insight into the bid meeting and any relevant points discussed.
03
Internal team members: Employees within the organization conducting the bid may need sample minutes to document the proceedings for internal reference and record-keeping purposes.
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What is sample minutes of bid?
Sample minutes of bid are documents that summarize the proceedings and key details of a bidding process, including participants, proposals submitted, and decisions made.
Who is required to file sample minutes of bid?
Typically, the procurement officer or the designated representative of the organization overseeing the bidding process is required to file sample minutes of bid.
How to fill out sample minutes of bid?
To fill out sample minutes of bid, include the date of the meeting, names of attendees, details of the bids received, discussion points, decisions made, and any follow-up actions required.
What is the purpose of sample minutes of bid?
The purpose of sample minutes of bid is to provide an official record of the bidding process, ensuring transparency, accountability, and compliance with procurement regulations.
What information must be reported on sample minutes of bid?
The information that must be reported includes the date and time of the bid meeting, names of bidders, summary of bids, evaluations discussed, decisions made, and signatures of attendees.
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