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Republic of the Philippines Department of Public Works and Highways OFFICE OF THE REGIONAL DIRECTOR Regional Office XI, Davao City NOTICE OF ALTERNATIVE MODE OF PROCUREMENT (Small Value Procurement

How to fill out small value procurement shopping

How to fill out small value procurement shopping:

1. Determine the budget: Before starting the procurement process, it is important to have a clear understanding of the budget allocated for small value procurement shopping. This will help in making informed purchasing decisions and staying within the budget limits.
2. Identify the needs: Assess the goods or services required for the project or organization. Make a list of the specific items needed, their quantities, and any specifications or preferences. This will help streamline the procurement process and ensure that all necessary items are included.
3. Research suppliers: Look for reliable suppliers who can provide the required goods or services at a competitive price. Consider factors such as their reputation, quality of products, delivery timeframes, and customer reviews. Gathering this information will enable you to make an informed decision when selecting a supplier.
4. Request for quotations: Contact the selected suppliers and request quotations for the items needed. Provide them with the specific details outlined in your needs assessment. Ensure that all potential suppliers have an equal opportunity to submit their quotations and compare the offers received.
5. Evaluate quotations: Evaluate the received quotations based on factors such as price, quality, delivery terms, and any additional services offered. Consider the overall value provided by each supplier to determine the most suitable option for your small value procurement shopping.
6. Select the supplier: Once you have evaluated the quotations, select the supplier that best fits your needs and offers the most competitive deal. Notify the chosen supplier and discuss the terms of purchase, including payment terms and delivery arrangements.
7. Prepare the purchase order: Issue a purchase order to the selected supplier, clearly specifying the items to be purchased, quantities, prices, delivery details, and any other relevant terms. This document serves as a contractual agreement and provides a record of the transaction.
8. Review and confirm: Review the purchase order and make any necessary revisions or amendments. Ensure that all information is accurate and consistent with your requirements. Once everything is in order, confirm the purchase order with the supplier to proceed with the procurement.

Who needs small value procurement shopping?

1. Small businesses: Small businesses often have limited budgets and require cost-effective procurement solutions. Small value procurement shopping allows them to acquire the necessary goods or services without exceeding their financial capacity.
2. Non-profit organizations: Non-profit organizations rely on donations and grants, making it crucial to manage their expenses efficiently. Small value procurement shopping enables them to acquire goods and services at a lower cost, maximizing the impact of their limited resources.
3. Individuals or households: Individuals or households may also engage in small value procurement shopping when looking for affordable or discounted items. This could include purchasing household supplies, electronics, or other goods for personal use.

Overall, small value procurement shopping is beneficial for any entity or individual looking to acquire goods or services within a limited budget. By following the step-by-step process, one can make informed decisions and ensure efficient procurement.

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What is small value procurement shopping?

Small value procurement shopping is a simplified purchasing method used by organizations to acquire goods or services quickly and efficiently.

Who is required to file small value procurement shopping?

Small value procurement shopping is typically filed by procurement officers or individuals responsible for purchasing within an organization.

How to fill out small value procurement shopping?

Small value procurement shopping can be filled out by providing details of the goods or services needed, supplier information, budget allocation, and any other relevant information.

What is the purpose of small value procurement shopping?

The purpose of small value procurement shopping is to streamline the purchasing process for low-cost items or services to save time and resources.

What information must be reported on small value procurement shopping?

Information such as the description of goods or services, supplier details, cost breakdown, and any approvals or authorizations should be included in small value procurement shopping.