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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER rd Cebu 3 District Engineering Office Toledo City, Cebu Purchase Request No.: 2014015006 Office/Endured
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How to fill out request for quotation rfq

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How to fill out a request for quotation (RFQ):

01
Start by gathering all the necessary information: Make sure you have the complete details of the product or service you require. This includes specifications, quantities, deadlines, and any other relevant information.
02
Identify potential suppliers: Research and identify the suppliers who specialize in providing the product or service you need. Look for their contact information and keep it handy.
03
Draft the RFQ document: Begin the RFQ by providing a clear and concise introduction about your company, the purpose of the request, and any important background information. Include a list of the specific requirements, specifications, and any important terms and conditions.
04
Request for pricing: In the RFQ document, clearly state that you are requesting detailed pricing information from the suppliers. This should include the unit price, total price, any discounts or special offers, and any additional costs such as shipping or taxes.
05
Provide a deadline for submission: Specify the date and time by which the suppliers need to submit their quotations. This allows you to compare the offers and make an informed decision within a set timeframe.
06
Review and finalize: Before sending out the RFQ, double-check all the information and ensure that it accurately reflects your requirements. Make sure there are no errors or omissions that could cause confusion for the suppliers.

Who needs a request for quotation (RFQ):

01
Procurement professionals: RFQs are commonly used by procurement professionals in various industries to gather pricing information, evaluate suppliers, and make informed purchasing decisions.
02
Businesses seeking competitive bids: If your company is looking for the best possible price and quality from multiple suppliers, an RFQ can help you gather competitive bids and select the most suitable supplier.
03
Organizations purchasing specialized products or services: RFQs are especially useful when businesses need unique or specialized products or services that require specific qualifications or technical expertise. By requesting quotations, you can identify suppliers who meet your specific requirements.
In conclusion, filling out an RFQ involves gathering all the necessary information, identifying potential suppliers, drafting a clear and comprehensive document, requesting pricing details, setting a submission deadline, and reviewing the RFQ before finalizing and sending it out. RFQs are commonly used by procurement professionals, businesses seeking competitive bids, and organizations purchasing specialized products or services.
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RFQ is a document used in procurement processes to invite suppliers to submit a bid for the purchase of goods or services.
Usually, procurement or purchasing departments within organizations are responsible for filing RFQs.
RFQs typically include details of the goods/services required, delivery requirements, pricing information, and any other relevant terms and conditions. Suppliers are expected to provide their quotes based on this information.
The purpose of an RFQ is to gather competitive bids from suppliers in order to select the best offer based on factors such as price, quality, and delivery time.
RFQs usually require information such as product specifications, quantities needed, delivery schedules, pricing, payment terms, and any other relevant terms and conditions.
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