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U.S. Embassy UlaanbaatarFrom: Thomas Sierpinski, Contracting Officer, US Embassy Ulaanbaatar To:Prospective Bidder Re:SMG10014Q0015 Request for Quotations for Local Guard Uniformity: July 18, 2014,
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01
Start by introducing yourself and your company.
02
Clearly state the purpose of the request for quotations.
03
Provide detailed specifications for the products or services you are requesting quotes for.
04
Indicate the quantity or volume you require and any specific delivery requirements.
05
Include any additional requirements or preferences you have.
06
Specify the desired timeline for receiving the quotations.
07
Provide contact information for further communication.
08
Thank the recipients in advance for their time and effort in preparing the quotations.

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Request for quotations is needed by businesses or individuals who are looking to purchase products or services from multiple suppliers or vendors.
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It allows them to compare different quotes and make an informed decision based on the best value, quality, and overall fit for their requirements.
03
Request for quotations is especially useful for procurement departments, purchasing managers, and anyone involved in sourcing goods or services for their organization.
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A request for quotations (RFQ) is a document used by organizations to solicit price quotes and terms from suppliers for specific goods or services.
Typically, procurement departments and authorized personnel within an organization are required to file RFQs to ensure competitive pricing and compliance with purchasing policies.
To fill out an RFQ, one should clearly specify the goods or services needed, include quantity, delivery timelines, terms and conditions, and relevant specifications. It's also important to provide a deadline for quotes.
The purpose of an RFQ is to obtain competitive pricing and detailed information from various suppliers to inform purchasing decisions and ensure cost-effectiveness.
An RFQ must report information such as item descriptions, quantities needed, delivery schedules, payment terms, and any specific conditions or requirements for proposal submissions.
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