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CALIFORNIA STATE UNIVERSITY, LONG BEACH FOUNDATION (562) 985-7524 TRAVEL EXPENSE CLAIM Vendor # ARE YOU A FIRST TIME PAYEE? IF SO, COMPLETE SUBSTITUTE W-9 FORM AND RETURN IT TO ACCOUNTS PAYABLE BEFORE
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How to fill out travel expense claim on
To fill out a travel expense claim, follow these steps:
01
Gather all necessary documentation such as receipts, invoices, and travel itineraries.
02
Begin by filling out your personal information, including your name, employee ID, and contact details.
03
Provide details about your travel, such as the dates of your trip, the purpose of the travel, and the destinations visited.
04
Itemize your expenses by category, such as accommodation, meals, transportation, and incidental expenses.
05
For each expense, indicate the amount spent and attach the corresponding receipt or proof of payment.
06
Calculate the total amount claimed and provide any additional information required, such as the currency used.
07
Sign and date the travel expense claim form.
Who needs a travel expense claim?
01
Employees who have undertaken business-related travel on behalf of their company.
02
Freelancers or self-employed individuals who need to claim reimbursements for business travel expenses.
03
Students or researchers who have traveled for academic or professional purposes and need to be reimbursed for their expenses.
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What is travel expense claim on?
A travel expense claim is a document that is used to request reimbursement for expenses incurred during travel for business purposes.
Who is required to file travel expense claim on?
Employees who incur travel expenses on behalf of their employer are typically required to file a travel expense claim to request reimbursement.
How to fill out travel expense claim on?
To fill out a travel expense claim, you need to provide details such as the purpose of the trip, dates of travel, expenses incurred, receipts or supporting documents, and any applicable approvals.
What is the purpose of travel expense claim on?
The purpose of a travel expense claim is to provide a formal request for reimbursement of expenses incurred during business travel.
What information must be reported on travel expense claim on?
The information that must be reported on a travel expense claim includes the purpose of the trip, dates of travel, expenses incurred with supporting documents, and any necessary approvals.
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