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Volume 76, Number 191 Monday, October 3, 2011, Public Notice 7632; Page 61132 Privacy Act; System of Records: State-77, Country Clearance Records SUMMARY: Notice is hereby given that the Department
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What is system of records?
A system of records is a collection of any information about individuals that is maintained by an agency, including its components, for maintaining records and any other administrative purposes of the agency.
Who is required to file system of records?
Federal agencies are required to file system of records under the Privacy Act of 1974.
How to fill out system of records?
Agencies must fill out the system of records by providing detailed information about the collection, maintenance, and usage of personal information within the system. This includes information such as the purpose of the system, the types of individuals covered, the types of records being maintained, and any potential disclosures of the records.
What is the purpose of system of records?
The purpose of the system of records is to ensure transparency and accountability in the collection and usage of personal information by federal agencies. It helps to protect individuals' privacy rights and allows individuals to access and correct their personal information held by the agency.
What information must be reported on system of records?
The system of records must report information such as the name and location of the system, the categories of individuals covered, the types of records maintained, the purpose of the system, any routine uses or disclosures of the records, and the agency's policies and procedures for safeguarding the information.
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