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EMERGENCY PROCUREMENT JUSTIFICATION AND APPROVAL FORM EMERGENCY PURCHASES ARE NOT PERMITTED EXCEPT WHEN CLEARLY AND THOROUGHLY JUSTIFIED. Requested By: Department: Prepared By: Date: 1. Estimated

How to fill out emergency procurement justification and

How to fill out emergency procurement justification and

1. To fill out emergency procurement justification, follow these steps:
2. Start by identifying the emergency situation that requires the procurement to be made urgently.
3. Clearly state the objective of the procurement and why it is necessary to make the purchase immediately.
4. Provide a detailed description of the goods or services that need to be procured and the quantity required.
5. Explain why the normal procurement procedures cannot be followed in this situation and why it is necessary to resort to emergency procurement.
6. Justify the selection of the particular supplier or contractor for the procurement by providing reasons for their suitability and ability to deliver quickly.
7. Document any efforts made to obtain quotations or competitive prices for the procurement, even if they were not successful due to the urgency of the situation.
8. Clearly state the estimated cost of the procurement and how it will be funded.
9. Include any approvals or authorizations required for the procurement, such as from higher authorities or legal departments.
10. Review and double-check the justification to ensure it is clear, concise, and provides all the necessary information.
11. Submit the emergency procurement justification to the relevant department or official responsible for approving such requests.

Who needs emergency procurement justification and?

1. Emergency procurement justification is needed by organizations or government entities that are facing urgent situations requiring immediate purchase of goods or services.
2. This could include situations such as natural disasters, accidents, equipment failures, or other unexpected events where a quick procurement decision is necessary.
3. It is typically required by procurement departments, project managers, or individuals responsible for procurement decisions within the organization.
4. The justification helps to explain the need for emergency procurement and justifies the departure from normal procurement procedures.

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What is emergency procurement justification?

Emergency procurement justification is a documented explanation detailing the reasons for bypassing standard procurement procedures to acquire goods or services urgently needed during emergencies.

Who is required to file emergency procurement justification?

Typically, procurement officers or designated officials within government agencies or organizations responsible for managing emergency resources are required to file emergency procurement justifications.

How to fill out emergency procurement justification?

To fill out emergency procurement justification, provide a detailed account of the emergency situation, the goods or services needed, the reason for urgency, and any alternative procurement options considered.

What is the purpose of emergency procurement justification?

The purpose of emergency procurement justification is to ensure accountability and transparency while allowing for speedy procurement processes during times of crisis, safeguarding against misuse of emergency provisions.

What information must be reported on emergency procurement justification?

Required information includes the identification of the emergency, description of the goods or services, justification for emergency procurement, estimated cost, and any relevant supporting documentation.