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ISSUED FOR THE LOCAL GOVERNMENT RECORDS COMMITTEE BY THE PENNSYLVANIA HISTORICAL AND MUSEUM COMMISSION BUREAU OF ARCHIVES AND HISTORY HARRISBURG APPROVED DECEMBER 16, 2008 (as amended July 23, 2009)RETENTION
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To fill out the municipal records manual, follow these steps:
02
Gather all the necessary information and documents that you will need to complete the manual.
03
Start by entering the basic information of the municipality, such as the name, address, and contact details.
04
Provide a detailed description of the municipal records that are maintained, including the types of records and their purposes.
05
Include information about the procedures for creating, organizing, and storing the records.
06
Specify the guidelines for accessing and retrieving the records, including any restrictions or requirements.
07
Clearly define the roles and responsibilities of the staff members involved in managing the records.
08
Include any relevant legal or regulatory requirements that need to be followed when filling out the manual.
09
Review the completed manual for accuracy and completeness before finalizing it.
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Distribute the finalized manual to the appropriate individuals or departments within the municipality.

Who needs municipal records manual?

01
The municipal records manual is needed by anyone responsible for managing or overseeing the records of a municipality. This includes municipal clerks, records managers, administrators, and other relevant staff members.
02
It is also useful for auditors, legal professionals, and anyone involved in conducting inspections or evaluations of the municipality's records management practices.
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A municipal records manual is a document that outlines the procedures and guidelines for managing and maintaining municipal records within a local government.
Municipalities, including local governments and public agencies, are required to file a municipal records manual.
To fill out the municipal records manual, one must provide detailed information regarding the types of records maintained, retention schedules, and procedures for archiving and disposing of records.
The purpose of the municipal records manual is to ensure proper management of public records, promote transparency, and comply with legal requirements for record-keeping.
The municipal records manual must report information such as record categories, retention periods, access protocols, and procedures for record disposal.
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