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2020
COUNTY AUDITOR
APPROVED
PROCUREMENT CARD
DISBURSEMENT COURT DATE: MAY 18, 2020,
THE ATTACHED CLAIMS AGAINST COLLIN COUNTY FOR THE
PERIOD ENDING: MAY 12, 2020,
TOTAL DISBURSEMENTS: $47,772.53cffr
0556709000213853047772534763753031
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How to fill out pcard disbursements
How to fill out pcard disbursements
01
Gather all necessary receipts and documentation for the expenses you wish to claim.
02
Review the pcard disbursement form and ensure you have all the required information such as account numbers, vendor information, and expense details.
03
Fill out the form by providing the necessary information in each section. Be sure to accurately record each expense and its corresponding amount.
04
Attach the required receipts and any additional supporting documentation to the form.
05
Double-check all the information on the form and ensure it is accurate and complete.
06
Submit the completed pcard disbursement form along with the attached receipts and documentation to the appropriate department or individual responsible for processing.
07
Follow up with the processing department to ensure your pcard disbursement request is being handled and processed in a timely manner.
08
Keep a copy of the completed form and all supporting documentation for your records.
Who needs pcard disbursements?
01
Anyone who uses a pcard (procurement card) for business expenses and needs to claim reimbursement or get the expenses disbursed.
02
Employees, contractors, or individuals authorized to make purchases using the pcard on behalf of an organization or company.
03
Organizations or companies that have established pcard programs as a means of simplifying and streamlining purchasing processes.
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What is pcard disbursements?
Pcard disbursements refer to the transactions recorded using a purchasing card (pcard) for business-related expenses, which may need to be reported for budgeting, auditing, and compliance purposes.
Who is required to file pcard disbursements?
Individuals or organizations that utilize a purchasing card for business transactions and need to report those expenditures for accounting or tax purposes are required to file pcard disbursements.
How to fill out pcard disbursements?
To fill out pcard disbursements, gather all required receipts, categorize the expenses, and complete the forms provided by your organization or relevant authorities with detailed information about each transaction.
What is the purpose of pcard disbursements?
The purpose of pcard disbursements is to track and document business expenditures made with purchasing cards, ensuring transparency, proper record-keeping, and compliance with financial regulations.
What information must be reported on pcard disbursements?
Information that must be reported includes the date of transaction, amount spent, vendor details, purpose of the expense, and any necessary approvals or supporting documentation.
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