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STATE OF NORTH CAROLINADEPARTMENT OF TRANSPORTATION Public Transportation Division Period of Performance Extension Request Instructions: Requests for grant project end date extensions must be submitted

How to fill out period of performance extension

How to fill out period of performance extension

1. To fill out a period of performance extension, follow these steps:
2. Start by obtaining a copy of the original contract on which the extension is being requested.
3. Review the terms and conditions of the original contract to identify any provisions related to extensions.
4. Determine the reason for the extension and gather any supporting documentation or evidence.
5. Prepare a written request for the extension, including a clear and concise explanation of the need for the extension.
6. Include the desired length of the extension and any proposed changes to the scope of work or deliverables, if applicable.
7. Submit the request to the appropriate party, such as the contracting officer or project manager.
8. Monitor the progress of the request and follow up as necessary to ensure timely consideration and response.
9. Once the extension has been approved, update any relevant project plans or schedules to reflect the new timeline.
10. Communicate the approved extension to all relevant stakeholders and ensure that any necessary adjustments are made to resources, budget, or other project parameters.

Who needs period of performance extension?

1. A period of performance extension may be needed by various parties involved in a contract, including:
2. - Contractors or vendors who require additional time to complete the agreed-upon work.
3. - Government agencies or organizations that need to extend the period of performance due to unforeseen circumstances or changes in requirements.
4. - Project managers or supervisors who determine that additional time is necessary to achieve project objectives.
5. - Clients or customers who request an extension to accommodate their own business or operational needs.
6. - Any party involved in a contract where the terms and conditions allow for extensions, and there is a legitimate reason for the extension.

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What is period of performance extension?

A period of performance extension is an official request to extend the time frame allocated for the completion of a project or contract, allowing for additional time to meet the stated objectives.

Who is required to file period of performance extension?

Any entity or individual that is engaged in a contractual agreement and requires additional time to complete the project or meet the objectives as outlined in the contract is required to file for a period of performance extension.

How to fill out period of performance extension?

To fill out a period of performance extension, one should complete the required form by providing details such as the original contract end date, the proposed new end date, a justification for the extension, and any supporting documentation that may be needed.

What is the purpose of period of performance extension?

The purpose of a period of performance extension is to provide additional time to complete project requirements, manage unforeseen circumstances, and ensure that all deliverables meet quality standards without compromising contractual commitments.

What information must be reported on period of performance extension?

Information that must be reported includes the original contract dates, the requested extension dates, reasons for the extension, and any impact on the project's budget and deliverables.