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The Santa Monica College Purchase Requisition Form Instructions Electronic Purchase Requisition Form Procedures The purchase requisition begins the purchase order process. It defines the need for

How to fill out the purchase requisition form

How to fill out the purchase requisition form:

1. Start by obtaining the purchase requisition form from your company's procurement department or download it from the organization's website. Ensure that you have the most recent version of the document.
2. Begin by providing your personal information, such as your full name, job title, department, and contact details. This information is crucial for tracking and processing the request accurately.
3. Specify the date on which the purchase requisition is being filled out. This establishes a clear timeline for processing the request.
4. Identify the vendor or supplier from whom you wish to make the purchase. Include their full name, address, and any other relevant contact information.
5. Describe the goods or services being requested in detail. Mention the quantity, specifications, and any specific requirements that the items must meet. This ensures that the procurement team can source the right products or services as per your needs.
6. Indicate the estimated cost of the requested items or services. Provide accurate and up-to-date pricing information to assist in budget planning and approval processes.
7. If applicable, include any supporting documentation that may be required. This could include quotes from different vendors, product brochures, or documentation related to previous discussions or approvals.
8. Obtain the necessary approvals for your purchase. Depending on your organization's policies, this may involve obtaining signatures from your immediate supervisor, department head, or designated procurement authority. Ensure that you follow the proper hierarchy and channels for approval.
9. Review the completed purchase requisition form for accuracy and completeness. Double-check all the information provided to avoid any delays or errors in processing.
10. Submit the form to the appropriate department or personnel responsible for processing purchase requisitions. Be aware of any specific submission procedures or deadlines in your organization.

Who needs the purchase requisition form:

1. Employees or department heads who require specific goods or services for their work or projects.
2. Organizations that have a structured purchasing process in place to ensure proper tracking, budgeting, and approvals.
3. Procurement departments or personnel responsible for sourcing and acquiring necessary resources for the organization.

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What is the purchase requisition form?

The purchase requisition form is a document used to request the purchase of goods or services.

Who is required to file the purchase requisition form?

Employees or departments needing to make a purchase are required to file the purchase requisition form.

How to fill out the purchase requisition form?

Fill out the form with details of the requested purchase including item description, quantity, unit price, and total cost.

What is the purpose of the purchase requisition form?

The purpose of the purchase requisition form is to initiate the purchasing process and obtain necessary approvals.

What information must be reported on the purchase requisition form?

Information such as item description, quantity, unit price, total cost, vendor information, and approval signatures must be reported on the form.