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PROCUREMENT DOCUMENTSSouthern African Development Community SecretariatPREQUALIFICATION DOCUMENT FOR PROCUREMENT OF TECHNICAL ASSISTANCE TO SADC SECRETARIAT ON ENTRANCE CLIMATE SERVICES AND RELATED
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How to fill out procurement of technical assistance

01
To fill out procurement of technical assistance, follow these steps:
02
Start by gathering all the necessary information and documents related to the technical assistance you are procuring.
03
Begin with filling out the basic details of the procurement, such as the title, description, and estimated budget.
04
Specify the scope and objectives of the technical assistance, outlining the specific tasks and deliverables required.
05
Clearly define the evaluation criteria that will be used to assess the proposals received.
06
Determine the procurement method and timeline, including any deadlines for submission and evaluation.
07
Include any eligibility criteria or requirements that potential providers must meet in order to be considered.
08
Describe the evaluation process and any weighting factors given to different criteria.
09
Provide clear instructions on how to submit a proposal, including any required formats or templates.
10
Consider whether to allow questions or clarifications from potential providers and specify the process for doing so.
11
Ensure that the procurement process adheres to relevant legal and regulatory requirements.
12
Review and finalize the procurement document before publishing or distributing it to potential providers.
13
Once proposals have been received, follow the evaluation process and select the most suitable provider.
14
Notify the selected provider and commence contract negotiations and other necessary administrative procedures.

Who needs procurement of technical assistance?

01
Procurement of technical assistance is needed by various organizations, including:
02
- Government agencies and ministries that require specialized expertise or support in implementing projects or policies.
03
- Non-profit organizations and NGOs that seek technical assistance to enhance their capacity or achieve their mission.
04
- Corporations and businesses that need technical expertise or guidance to improve specific areas of their operations.
05
- Research institutions and academic organizations that require technical assistance for their studies and projects.
06
- International development agencies and donor organizations that provide technical assistance to beneficiary countries or projects.

What is PROCUREMENT OF TECHNICAL ASSISTANCE TO SADC SECRETARIAT ON INTRA-ACP CLIMATE SERVICES AND RELATED APPLICATIONS Form?

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Procurement of technical assistance refers to the process of acquiring specialized support or services to enhance the capabilities or efficiency of an organization or project.
Organizations or entities that seek external expertise or services for project development or operational efficiency are typically required to file procurement of technical assistance.
To fill out procurement of technical assistance, one should complete the designated forms with accurate information regarding the services required, budget, and timeline, and submit any necessary documentation as per the guidelines provided by the relevant authority.
The purpose of procurement of technical assistance is to improve project outcomes by leveraging expert knowledge, skills, and resources that are not available internally.
Information that must be reported includes the scope of services, estimated costs, qualifications of the technical assistance provider, and the expected outcomes or deliverables.
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