Get the free SOLE SOURCE AFFIDAVIT - Buffalo Public Schools

REQUIREMENTS AND ACCOUNTABILITY IN RECOMMENDING A SOLE SOURCE PRODUCT OR SERVICE Explain in detail, the reason why competing products/service are not acceptable (example: copyrights, patents, match

How to fill out sole source affidavit

How to fill out sole source affidavit

1. Begin by obtaining the sole source affidavit form from the relevant authority or organization.
2. Fill in the necessary information such as your name, contact details, and the name of your company or organization.
3. Clearly state the reason why your project or product qualifies as a sole source. Include any supporting documents or evidence if required.
4. Provide a detailed description of the goods or services being sourced and explain why there are no comparable alternatives available in the market.
5. Sign and date the affidavit, and make sure to include any additional required signatures or notarization if specified.
6. Submit the completed sole source affidavit to the designated authority or organization as instructed.
7. Keep a copy of the filled out affidavit for your records.

Who needs sole source affidavit?

1. Sole source affidavits are typically required by government agencies or organizations when they are looking to procure goods or services from a single source without initiating a competitive bidding process.
2. They are commonly used when there is a unique product or service that can only be provided by a specific supplier, or when there is a sole provider that meets all the required criteria.
3. Private companies or organizations may also require a sole source affidavit when they need to demonstrate that their purchasing decision was justified and in compliance with their internal policies.

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What is sole source affidavit?

A sole source affidavit is a document that certifies that a specific supplier is the only source for a required product or service, typically used in procurement situations to justify the lack of competitive bidding.

Who is required to file sole source affidavit?

Entities or individuals seeking to procure goods or services from a single supplier without competitive bidding are required to file a sole source affidavit.

How to fill out sole source affidavit?

To fill out a sole source affidavit, one must provide information such as the name of the supplier, the specific goods or services being procured, a justification for why only this supplier can fulfill the contract, and any relevant supporting documentation.

What is the purpose of sole source affidavit?

The purpose of the sole source affidavit is to formally document the justification for why a sole source procurement is necessary and to provide accountability in the procurement process.

What information must be reported on sole source affidavit?

The sole source affidavit must report information such as the identity of the supplier, a detailed description of the product or service, the rationale for choosing the sole source, and the estimated cost of the procurement.