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University of Houston Travel RequestGeneral and Traveler Information Today's Dater No. Traveler's Email address:Traveler NameTraveler Job Titles No. College/DivisionDept. ContactBusiness Units Mail

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How to fill out travel request

01

Step 1: Start by gathering all necessary information for your travel request such as the purpose of your trip, estimated dates of travel, destination, and estimated costs.

02

Step 2: Open the travel request form and fill out the personal information section, which includes your name, employee ID, department, and contact details.

03

Step 3: Specify the purpose of your trip in detail. Provide a clear explanation of why the travel is necessary and what you aim to achieve during your trip.

04

Step 4: Enter the estimated dates of travel, including the departure and return dates. Ensure that the dates align with the purpose of your trip and any important engagements you need to attend.

05

Step 5: Indicate the destination(s) of your travel. If there are multiple destinations, mention each one separately with the corresponding dates of visit.

06

Step 6: Provide a breakdown of estimated costs associated with your trip. Include items such as transportation, accommodation, meals, and any other relevant expenses.

07

Step 7: If required, attach any supporting documents such as conference invitations, meeting agendas, or hotel reservations that validate the need for travel.

08

Step 8: Review the completed travel request form for accuracy and completeness before submitting it to the appropriate authority or department for approval.

Who needs travel request?

01

Anyone who is an employee and wishes to undertake official travel for work purposes needs to submit a travel request. This includes employees who need to visit clients, attend conferences, or participate in business meetings at different locations.

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What is travel request?

A travel request is a formal document or form submitted by an individual or employee seeking approval for travel expenses related to work or official duties.

Who is required to file travel request?

Employees who are seeking reimbursement for travel expenses or are traveling on behalf of the organization are typically required to file a travel request.

How to fill out travel request?

To fill out a travel request, provide details such as dates of travel, destination, purpose of the trip, estimated expenses, and necessary approvals from supervisors.

What is the purpose of travel request?

The purpose of a travel request is to seek approval for travel plans and associated costs, ensuring that all trips are justified and within budget before expenses are incurred.

What information must be reported on travel request?

A travel request must report information including travel dates, destination, purpose of the trip, estimated budget, and any necessary supporting documentation.

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