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Smith College Journal Entry Form Controller\'s Office Use Only Submitted by: Department: Extension: Submitted date: 02/24/21 Month to be posted in Banner:ERA PERCH ROC RECLDocument #: Trans. Date: Journal

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How to fill out departmental electronic journal entry

01

To fill out a departmental electronic journal entry, follow these steps:

02

Login to the electronic journal entry system using your username and password.

03

Select the department for which you want to create the journal entry.

04

Enter the journal entry date and reference number.

05

Provide a brief description of the journal entry.

06

Enter the debits and credits under appropriate account categories.

07

Double-check the amounts and ensure they balance.

08

If necessary, add any additional notes or attachments to the journal entry.

09

Review the entry for accuracy.

10

Submit the journal entry for approval.

11

Once approved, save a copy of the journal entry for your records.

Who needs departmental electronic journal entry?

01

Departmental electronic journal entry is needed by any department or organization that wants to maintain accurate financial records.

02

This can include accounting departments, finance departments, or any other department that handles financial transactions.

03

The journal entry helps track and document all financial activities and ensures proper record-keeping and accountability.

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What is departmental electronic journal entry?

A departmental electronic journal entry is a digital record used by departments to document financial transactions, ensuring accurate accounting and reporting within an organization's financial system.

Who is required to file departmental electronic journal entry?

Departments or entities within an organization that engage in financial transactions are required to file departmental electronic journal entries.

How to fill out departmental electronic journal entry?

To fill out a departmental electronic journal entry, departments must provide detailed information about the transaction, including dates, amounts, account numbers, descriptions, and any relevant supporting documentation.

What is the purpose of departmental electronic journal entry?

The purpose of a departmental electronic journal entry is to accurately capture and track financial transactions to maintain clear financial records, facilitate reporting, and comply with organizational policies and regulations.

What information must be reported on departmental electronic journal entry?

The information that must be reported includes the transaction date, transaction amount, account codes, descriptions of the transaction, and any necessary documentation that supports the entry.

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