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Stanford University Single / Sole Source Justification Attach this completed form to requisitions when competitive bids are not solicited. (Required for requisitions $25,000) Requester Name and Title:

How to fill out sole source justification form

Point by point instructions on how to fill out a sole source justification form, as well as who needs the form:

1. Start by gathering all relevant information about the procurement or project for which you intend to use sole sourcing. This includes details about the product or service required, the purpose, and why it cannot be obtained from multiple sources.
2. Clearly state the reasons for using sole sourcing on the form. This could include factors such as technical compatibility, unique or proprietary requirements, prior experience with a specific vendor, or time constraints.
3. Provide detailed information about the vendor you have selected as the sole source. This should include their name, address, contact information, and any pertinent certifications or qualifications they possess.
4. Justify the sole source selection by explaining why alternatives were considered and rejected. This should encompass a thorough evaluation of other potential vendors or suppliers, highlighting any limitations or unsuitability they may have had.
5. Outline the anticipated benefits or advantages of choosing the specific vendor as the sole source. This may include factors like cost-effectiveness, expertise, quality, reliability, or speed of delivery.
6. Provide any supporting documents or evidence that demonstrate the validity of your justification. This may include technical specifications, vendor qualifications, market research, or testimonials.
7. Review the completed form for accuracy and clarity, ensuring that all required information has been included. Seek necessary approvals or signatures as per your organization's procurement policies.

Who needs the sole source justification form?

1. Organizations or agencies that procure goods or services using public funds often require a sole source justification form. This ensures transparency and accountability in the procurement process.
2. Departments or individuals responsible for procurement within an organization may need to complete this form when they intend to use sole sourcing for a specific project or purchase.
3. Compliance officers or legal departments may also require a sole source justification form to ensure that the procurement complies with applicable laws, regulations, and policies.

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What is sole source justification form?

The sole source justification form is a document used to provide a rationale for selecting a supplier when there is no competitive bidding process. It outlines the reasons for choosing a specific vendor, typically because they are the only supplier able to meet the requirements.

Who is required to file sole source justification form?

Organizations or departments that are purchasing goods or services without competitive bidding must file a sole source justification form. This typically includes government agencies, educational institutions, and any entity that is bound by procurement regulations.

How to fill out sole source justification form?

To fill out the sole source justification form, one must provide details about the procurement, including the vendor's name, the goods or services needed, justification for not using a competitive process, and any supporting documentation that demonstrates the necessity of the sole source.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process. It serves to document the reasons for bypassing the competitive bidding process and to ensure that the decision is justified and compliant with regulations.

What information must be reported on sole source justification form?

The information that must be reported on the sole source justification form typically includes the name of the vendor, description of the goods or services, the reason for sole source selection, the estimated cost, and any supporting information that validates the sole source procurement.