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REQUEST FOR QUOTATION P.R. No.: 1712312 Quotation No. 1712159 Date: December 21, 2017, Company Name: Address : Sir/Madame: Please quote your lowest price on the item/s below, subject to the General
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How to fill out request for quotation
How to fill out request for quotation
01
Start by identifying the product or service you need to procure.
02
Create a detailed description of your requirements, including quantity, specifications, and any other important details.
03
Determine the delivery date or timeline for the requested items.
04
Research and identify potential suppliers or vendors who can fulfill your requirements.
05
Prepare a formal request for quotation (RFQ) document.
06
Include a clear introduction and purpose of the RFQ.
07
Provide a detailed description of the required products or services.
08
Clearly state any technical specifications or preferences.
09
Include any terms and conditions that vendors should be aware of.
10
Specify the desired delivery date and any specific delivery requirements.
11
Set a deadline for vendors to submit their quotations.
12
Include instructions on how suppliers should submit their quotations (e.g., email, online portal).
13
Clearly state the contact person or department for any inquiries or clarifications.
14
Review and proofread the RFQ document to ensure it is clear and error-free.
15
Send the RFQ to the chosen vendors or publish it on a procurement platform.
16
Evaluate the received quotations based on price, quality, reputation, and any other relevant criteria.
17
Select the most suitable vendor and negotiate final terms and conditions if necessary.
18
Issue a purchase order or contract to the selected vendor.
19
Monitor the procurement process and ensure timely delivery of the requested items.
20
Keep records of the RFQ, quotations, and other procurement-related documents for future reference.
Who needs request for quotation?
01
Various entities and organizations may need a request for quotation (RFQ), including:
02
- Businesses or companies procuring goods or services for their operations.
03
- Government agencies procuring supplies or services for public projects.
04
- Non-profit organizations seeking donations or sponsorships.
05
- Educational institutions procuring equipment or services.
06
- Individuals or households seeking quotes for home renovations or repairs.
07
- Event organizers looking for suppliers or vendors for their events.
08
- Any entity or organization wanting to compare prices and specifications before making a procurement decision.
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What is request for quotation?
A request for quotation (RFQ) is a business document that solicits price quotes and other details from suppliers for specific goods or services.
Who is required to file request for quotation?
Typically, organizations or individuals seeking to acquire goods or services at a competitive price are required to file a request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, provide a clear description of the goods or services needed, specify the quantities, set deadlines for responses, and include any relevant terms and conditions.
What is the purpose of request for quotation?
The purpose of a request for quotation is to gather pricing information and terms from multiple suppliers to ensure a competitive procurement process.
What information must be reported on request for quotation?
The RFQ should report detailed item descriptions, quantity needed, delivery expectations, specifications, and any particular terms and conditions.
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