Get the free REQUEST FOR QUOTATION - Emporia State University - emporia

REQUEST FOR QUOTATION SUBMIT BID TO: EMPORIA STATE UNIVERSITY Controller's Office/Purchasing 1200 Commercial St Plumb Hall 105 Emporia, KS 66801 QUOTATION NO.: 12-016 DATE SENT: June 6, 2012, CLOSING

How to fill out request for quotation

How to fill out a request for quotation:

1. Gather the necessary information for your request, such as the product or service you need, the quantity, and any specific requirements or specifications.
2. Research potential suppliers who may be able to fulfill your request. Consider factors such as their reputation, quality of products or services, and pricing.
3. Prepare a document outlining your request for quotation. Include details such as your company's name and contact information, a clear description of the product or service needed, and any specific requirements or specifications.
4. Send the request for quotation to the selected suppliers. Ensure that you provide a clear deadline for their response.
5. Keep track of the responses received from suppliers. Evaluate their offers based on factors such as price, quality, delivery timeline, and any additional services or benefits they may provide.
6. Once you have received all the quotations, compare them thoroughly and select the supplier that best meets your needs and requirements.
7. Notify the chosen supplier and negotiate any final details or terms if necessary.
8. Establish a formal agreement or contract with the supplier, outlining the terms of the purchase, payment methods, delivery details, and any other relevant information.
9. Review the completed request for quotation process to identify any areas for improvement or lessons learned.

Who needs a request for quotation?

1. Organizations or businesses looking to purchase products or services.
2. Procurement departments or professionals responsible for sourcing suppliers and obtaining the best possible deals.
3. Any individual or entity involved in the process of purchasing goods or services and seeking competitive pricing and quality options.

For pdfFiller’s FAQs

What is request for quotation?

A request for quotation (RFQ) is a document or formal process used to solicit bids or price quotes from potential suppliers or contractors for the purchase of goods, services, or construction projects.

Who is required to file request for quotation?

Typically, the purchasing department or procurement team of an organization is responsible for filing a request for quotation to initiate the procurement process.

How to fill out request for quotation?

To fill out a request for quotation, one needs to provide details such as the description of the required goods/services, quantity, quality requirements, delivery timelines, budget, and any other relevant information. This information helps potential suppliers or contractors to provide accurate and competitive price quotes.

What is the purpose of request for quotation?

The purpose of a request for quotation is to obtain competitive price quotes from potential suppliers or contractors, compare them, and select the most suitable bid that meets the organization's requirements in terms of price, quality, and delivery.

What information must be reported on request for quotation?

The information that must be reported on a request for quotation includes the details of the goods/services required, quantity, quality requirements, delivery timelines, budget, any specific terms and conditions, contact information of the requester, and any other relevant information essential for potential suppliers or contractors to provide accurate price quotes.

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