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VILLAGE OF THOMSON, ILLINOIS PHONE: (815) 2593700 FAX: (815) 25937542100 MARKET STREET P.O. BOX 244 THOMSON, ILLINOIS 612850244FOIA REQUEST FOIA Requested from: Village of Thomson P.O. Box 244 2100

How to fill out open records request

How to fill out open records request

1. To fill out an open records request, follow these steps:
2. Start by researching the public records laws in your jurisdiction. Each state or country may have different requirements and processes for requesting open records.
3. Identify the government agency or department that holds the records you are interested in. This could be a local municipality, county, state, or federal agency.
4. Look for any specific request forms or formats provided by the agency. Some agencies may have online forms or templates that you can use.
5. If there are no specific forms, you can create your own written request. Include your name, contact information, a clear description of the records you are requesting, and the time frame or date range you are interested in.
6. Clearly state that you are making an open records request and reference the applicable public records law.
7. Submit your request to the designated contact person or office within the agency. This could be through mail, fax, email, or an online submission portal.
8. Keep a copy of your request and any confirmation of submission for your records.
9. Follow up with the agency if you do not receive a response within the specified time frame or if you have any further questions or concerns.
10. Once you receive a response, review the provided records and determine if they fulfill your request. If you need additional information or clarification, you may need to follow up with the agency again.
11. If you encounter any difficulties or if your request is denied, familiarize yourself with the appeals or complaint process available to you. This could involve contacting a supervisor within the agency, filing an administrative appeal, or seeking legal advice.
12. Remember that the specific steps may vary depending on your location and the government agency involved. It is always helpful to consult the relevant laws and guidelines to ensure you are following the correct procedures.

Who needs open records request?

1. Various individuals and organizations may need an open records request, including:
2. - Journalists and news organizations: They may request public records to support their investigations and reporting.
3. - Researchers: Academic or independent researchers may require public records for their studies and analyses.
4. - Advocacy groups: Organizations advocating for specific causes may seek public records to further their campaigns or initiatives.
5. - Attorneys and legal professionals: Legal practitioners may use open records requests to gather evidence or information for legal cases.
6. - Private citizens: Anyone can make an open records request if they have a legitimate reason to access certain public records.
7. It is important to note that the exact eligibility and purpose for making an open records request may depend on the jurisdiction and the specific public records laws in place.

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What is open records request?

An open records request is a formal request made by an individual or entity to access documents or information held by a government body, ensuring transparency and accountability.

Who is required to file open records request?

Any individual, organization, or entity that seeks access to public records held by government agencies can file an open records request.

How to fill out open records request?

To fill out an open records request, one must typically provide a written request detailing the specific documents or information sought, including relevant dates and any necessary identification.

What is the purpose of open records request?

The purpose of an open records request is to promote transparency in government operations, allowing the public to hold officials accountable and gain insights into governmental decision-making.

What information must be reported on open records request?

The request should include the requester's name, contact information, a clear description of the records sought, and any relevant details that can assist in locating the requested information.