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MEMORANDUM Agenda Item No. 9(A)(1) TO:Honorable Chairwoman Audrey M. Edmonson and Members, Board of County CommissionersDATE:October 6, 2020FROM:Abigail Price Williams County AttorneySUBJECT:Resolution
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How to fill out resolution approving a contract

01
Start by reviewing the contract thoroughly to ensure you understand its terms and conditions.
02
Write a heading for the resolution that clearly states the purpose, such as 'Resolution Approving Contract'.
03
Provide background information about the contract, including the parties involved and its significance to the organization.
04
State the reasons why the contract should be approved, highlighting any benefits or advantages it brings.
05
Include any necessary financial details or considerations related to the contract.
06
Clearly state the resolution itself, such as 'Resolved, that the contract [contract name] be approved'.
07
If necessary, outline any conditions or amendments to the contract that need to be addressed.
08
Include a space for signatures or other required approvals at the bottom of the resolution.
09
Double-check the resolution for accuracy and completeness before submitting it for approval.
10
Distribute copies of the approved resolution to relevant parties and keep a record of the resolution for future reference.

Who needs resolution approving a contract?

01
Any organization or entity that is a part of a contractual agreement may need a resolution approving a contract.
02
This includes businesses, government agencies, nonprofit organizations, and other legal entities.
03
Approval of the contract through a resolution ensures that all involved parties are in agreement and have the necessary authority to execute the contract's terms.
04
It provides a formal and documented way to confirm the approval and acceptance of the contract by the organization.
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A resolution approving a contract is a formal document or decision made by a governing body or organization that allows and confirms the terms and conditions of a specific contract.
Typically, the officers or representatives of the organization or governing body that entered into the contract are required to file the resolution.
To fill out a resolution approving a contract, you need to provide details such as the name of the organization, the contract details including parties involved, the purpose of the contract, and the signatures of authorized representatives.
The purpose of the resolution is to officially document the approval of a contract by a governing body, ensuring transparency, accountability, and compliance with organizational policies.
The resolution must report the parties involved in the contract, the purpose of the contract, key terms and conditions, approval date, and signatures of the approving authorities.
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