Get the free Sole Source Justification Form - UConn

Print Form Sole Source Justification (Reference Article 6, Procurement Source Selection Methods and Contract Awards, 11056 SOLE SOURCE PROCUREMENT Vendor: Verify Number: Commodity: Estimated annual

How to fill out sole source justification form

How to fill out sole source justification form

1. Start by accessing the sole source justification form, which is usually available on your organization's website or intranet.
2. Read the instructions and guidelines provided with the form carefully to understand the requirements and criteria for filling it out.
3. Begin by providing your contact information, including your name, designation, department, and contact details.
4. Next, clearly state the purpose or need for the procurement of goods or services, explaining why a sole source is necessary.
5. Provide a detailed justification for why the desired goods or services can only be obtained from a specific vendor or supplier.
6. Include any relevant supporting documents or evidence that strengthen your justification, such as quotations or quotes from the vendor.
7. If applicable, outline any past experiences or collaborations with the specific vendor that demonstrate their expertise or unique qualifications.
8. Review your form for accuracy and completeness, ensuring that all required fields are filled out correctly.
9. Obtain the necessary approvals or signatures as per your organization's internal procedures.
10. Submit the filled-out sole source justification form to the appropriate department or procurement officer for further processing.

Who needs sole source justification form?

1. The sole source justification form is typically needed by organizations or departments within organizations that wish to procure goods or services without a competitive bidding process.
2. This form is commonly used in situations where there is a specific vendor or supplier that can fulfill the organization's requirements effectively and efficiently, and no other viable alternatives exist.
3. Usually, individuals or teams responsible for procurement, purchasing, or contract management are the ones who need to fill out and submit the sole source justification form.

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What is sole source justification form?

A sole source justification form is a document used to explain and justify the decision to procure goods or services from a single source without a competitive bidding process.

Who is required to file sole source justification form?

Any department or organization that intends to procure goods or services from a sole source must file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, provide detailed information about the procurement, including the nature of the goods or services, the rationale for choosing a sole source, and any relevant supporting documentation.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by documenting the reasoning behind selecting a sole source supplier.

What information must be reported on sole source justification form?

Information that must be reported includes the description of the goods or services, justification for the sole source selection, potential alternatives considered, and cost estimates.