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Chapter VI: Other Than Full and Open Competition (OFAC) SOP Attachment 4: Sole Source Justification 150K 700KJUSTIFICATION FOR SOLE SOURCE AWARDS LAW FAR 13.1061(b)(2) and 13.501(2)(i) (OVER $150K

How to fill out justification for sole source

How to fill out justification for sole source

1. To fill out justification for sole source, follow these steps:
2. Start by clearly describing the product or service you need to procure.
3. Identify the specific vendor or supplier who is the sole source for this product or service.
4. State the reasons why this vendor or supplier is the only viable option for meeting your needs.
5. Provide any supporting documentation or evidence that demonstrates the unique qualifications or capabilities of the sole source vendor.
6. Explain why it is not feasible or practical to solicit competitive bids or proposals from other potential vendors.
7. Include any relevant financial considerations, such as cost comparisons or cost savings associated with selecting the sole source vendor.
8. Review and revise the justification as necessary to ensure it is accurate, complete, and persuasive.
9. Obtain any required approvals or signatures before submitting the justification.
10. Keep a copy of the justification for your records.

Who needs justification for sole source?

1. Justification for sole source is needed by organizations or individuals who have a clear and valid reason for procuring a product or service from a single vendor without soliciting competitive bids or proposals.
2. This typically includes situations where there is only one vendor or supplier who can provide the required product or service, or where there are unique qualifications or capabilities that make the sole source vendor the best option.
3. The need for justification may vary depending on the policies and regulations of the specific organization or industry.

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What is justification for sole source?

Justification for sole source is a document that explains the reasons why a particular vendor is the only possible source for a required product or service, allowing a contract to be awarded without a competitive bidding process.

Who is required to file justification for sole source?

The purchasing department or the individual responsible for procurement within an organization is required to file the justification for sole source.

How to fill out justification for sole source?

To fill out justification for sole source, one must provide detailed information including the vendor's name, the specific product or service needed, reasons why no other sources are available, and any supporting evidence that validates the sole source claim.

What is the purpose of justification for sole source?

The purpose of justification for sole source is to ensure transparency and accountability in procurement processes, demonstrating that the decision to bypass competitive bidding adheres to necessary regulations and is in the best interest of the organization.

What information must be reported on justification for sole source?

The justification must report the vendor's details, description of the goods or services, justification for sole sourcing, potential impacts of not selecting the sole source, and any relevant market research conducted.