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SOLE SOURCE (NONSTANDARD) PROCUREMENT PROCESS REQUEST FORM ALL SOLE SOURCE / NON-STANDARD PROCUREMENT PROCESS REQUESTS OVER $5,000, MUST BE PREAPPROVED BY THE PURCHASING DEPARTMENT. A Sole Source

How to fill out sole source procurement request

How to fill out sole source procurement request

1. Start by identifying the goods or services that you require through sole source procurement.
2. Clearly document the reasons why you need to use sole source procurement instead of competitive bidding.
3. Prepare a justification statement explaining why only a specific supplier or contractor can fulfill your requirements.
4. Complete a sole source procurement request form with all the necessary details, including the names of the requested goods or services, the supplier or contractor's contact information, and any other relevant documentation.
5. Get the approval and signatures from all the required parties, such as your department head or procurement officer.
6. Submit the completed sole source procurement request form to the appropriate department or authority for review and decision.
7. Follow up on the status of your request and provide any additional information or clarification if needed.
8. Once approved, proceed with the necessary procurement actions, such as issuing a purchase order or signing a contract with the selected supplier or contractor.

Who needs sole source procurement request?

1. A sole source procurement request may be needed by organizations or individuals who have a specific need for goods or services that can only be provided by a particular supplier or contractor.
2. For example, if there is a patented product or unique expertise required to fulfill a project's requirements, a sole source procurement request would be necessary.
3. Additionally, in cases where time is of the essence and competitive bidding processes would cause undue delays, a sole source procurement request may be appropriate.

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What is sole source procurement request?

A sole source procurement request is a document submitted to obtain authorization for purchasing goods or services from a single vendor without going through a competitive bidding process, justified by the unique value or capability of that vendor.

Who is required to file sole source procurement request?

Typically, the procurement department or designated officials within an organization are required to file a sole source procurement request when they intend to procure goods or services exclusively from a single source.

How to fill out sole source procurement request?

To fill out a sole source procurement request, one must provide details such as the vendor's information, a description of the goods or services being procured, justification for Sole Source procurement, potential alternatives considered, and any supporting documentation.

What is the purpose of sole source procurement request?

The purpose of a sole source procurement request is to document the rationale for bypassing competitive procurement processes when purchasing from a single vendor, ensuring transparency and accountability in the procurement process.

What information must be reported on sole source procurement request?

Information that must be reported includes vendor details, the nature of the goods or services, justification for sole sourcing, costs, and any relevant contracts or agreements.