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Maverick CountyDECLARATION OF EMERGENCY PURCHASE Date: To:Commissioners Court; County Auditorium: I HERE BY REQUEST A DISCRETIONARY EXEMPTION FROM LGC 262 and following the normal purchasing policy

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How to fill out declaration of emergency purchase

01

Start by clearly stating the title of the declaration, such as 'Declaration of Emergency Purchase'.

02

Provide the date of the declaration to indicate when it was made.

03

Include a brief introduction explaining the nature of the emergency and the justification for the emergency purchase.

04

Specify the items or services that need to be purchased urgently due to the emergency situation.

05

Outline the criteria used to select the suppliers or vendors for the emergency purchase.

06

Mention the estimated budget or financial resources available for the emergency purchase.

07

Describe the procurement process that will be followed, including any applicable legal requirements.

08

State the anticipated timeline for completing the emergency purchase.

09

Include a section for authorized signatures and date.

10

Keep a copy of the declaration for record-keeping purposes.

Who needs declaration of emergency purchase?

01

Various entities may need a declaration of emergency purchase, including government agencies, municipalities, organizations, or companies that face unexpected emergencies. These emergencies may include natural disasters, breakdown of critical systems, unforeseen events, or threats to public safety. The declaration allows them to expedite procurement processes to quickly obtain necessary goods or services to address the emergency situation.

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What is declaration of emergency purchase?

A declaration of emergency purchase is a formal statement made by an organization or governmental body to justify the procurement of goods or services in response to an urgent situation that requires immediate action, bypassing the standard purchasing procedures.

Who is required to file declaration of emergency purchase?

Generally, government agencies, departments, or entities involved in public procurement are required to file a declaration of emergency purchase when they need to procure products or services urgently due to unforeseen circumstances.

How to fill out declaration of emergency purchase?

To fill out a declaration of emergency purchase, the party must provide details such as the nature of the emergency, the goods or services needed, the justification for the urgency, and any other relevant information required by the governing purchasing regulations or policies.

What is the purpose of declaration of emergency purchase?

The purpose of a declaration of emergency purchase is to allow organizations to acquire essential goods or services quickly in response to emergencies or unforeseen events without adhering to the regular procurement process.

What information must be reported on declaration of emergency purchase?

The declaration must typically include details such as the date of the emergency, a description of the emergency, the items or services needed, the estimated cost, and a justification for why the standard procurement process was bypassed.

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