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GEOLOGICAL SURVEY OF ALABAMA Berry H. (Nick) Too, Jr. State Geologist GEOLOGIC INVESTIGATIONS PROGRAM DAM INVENTORY AND INSPECTION, MOBILE AND BALDWIN COUNTIES, ALABAMA: A PROJECT SUMMARY PENILE REPORT
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01
Start by gathering all relevant data and information about your GIS (Geographic Information System) assets. This may include maps, data layers, software, hardware, and other resources.
02
Create a comprehensive list or spreadsheet to record all the GIS assets. Include columns for asset names, descriptions, locations, data sources, licenses, and any other relevant details.
03
Assign a unique identifier or code to each asset to ensure proper tracking and organization.
04
Conduct a thorough inventory of your GIS assets by physically inspecting and documenting each item. This may involve visiting different locations, examining hardware and software components, and updating the inventory spreadsheet accordingly.
05
Collect additional information such as acquisition dates, costs, maintenance schedules, and any applicable warranties or support agreements.
06
Evaluate the condition and functionality of each asset, noting any defects, vulnerabilities, or required repairs. This information will help you prioritize maintenance and upgrades.
07
Determine the ownership and usage rights of each asset. Identify whether the GIS assets are owned by your organization, shared with partners, or licensed from third-party providers.
08
Assess the data quality and accuracy of your GIS assets. If there are any inconsistencies or errors, take steps to correct and improve the data.
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Review the inventory regularly to keep it up to date, especially when new assets are added or existing assets are modified or retired.
10
Who needs a comprehensive GIS inventory? Any organization or entity that relies on GIS technology for data management, analysis, and decision-making can benefit from having a comprehensive GIS inventory. Government agencies, utility companies, environmental organizations, urban planners, and research institutions are just a few examples of entities that often require accurate and up-to-date GIS inventories to effectively manage their resources and operations.
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Comprehensive GIS inventory is a detailed listing of all geographic information systems assets within an organization.
All organizations that utilize geographic information systems are required to file a comprehensive GIS inventory.
To fill out a comprehensive GIS inventory, organizations must collect and document information about their GIS assets, including software, hardware, and data.
The purpose of a comprehensive GIS inventory is to provide organizations with a complete understanding of their GIS assets, helping them make informed decisions about their use and management.
Information that must be reported on a comprehensive GIS inventory includes details about GIS software licenses, hardware specifications, data sources, and usage statistics.
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