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T.R. FORM NO. 9 See subrule (3) of T.R. 4.052 Allotment / L.O.C. Register For The Year Name of the D.D.O.: D.D.O. Code: Nature/Purpose of Expenditure : Grant No.: Head of Account Code: G.O./ L.O.C.

How to fill out faxed or e-mailed bids

How to fill out faxed or e-mailed bids

1. To fill out faxed or e-mailed bids, follow these steps:
2. Start by reviewing the bid document and all its requirements carefully.
3. Collect all the necessary information and documents needed to complete the bid.
4. Fill out all sections of the bid form accurately, providing the required information.
5. Pay attention to any specific formatting or presentation guidelines mentioned in the bid document.
6. Double-check all the information entered to ensure accuracy and completeness.
7. If required, attach any supporting documents or additional information as instructed.
8. Once everything is filled out correctly, make a copy of the filled bid form for your records.
9. If faxing, ensure the bid form is legible and free from any smudges or distortions.
10. If e-mailing, convert the bid form to a suitable electronic format, such as PDF, and attach it to the email.
11. Send the filled bid form via fax or email to the designated recipient within the specified deadline.
12. Optionally, follow up with the recipient to confirm receipt of the bid and address any potential queries or clarifications.
13. Remember to always adhere to the instructions provided in the bid document and meet the submission deadlines.

Who needs faxed or e-mailed bids?

1. Faxed or e-mailed bids are typically needed by organizations or individuals that issue requests for proposals (RFPs) or invitations to bid (ITBs).
2. This can include government agencies, private businesses, non-profit organizations, or any entity that seeks competitive bids for products or services.
3. The need for faxed or e-mailed bids arises when the bidding process requires submission through these electronic means, either due to convenience, efficiency, or as specified in the bid document.
4. Interested suppliers, contractors, or service providers often need to submit their bids via fax or email as instructed by the requester.

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What is faxed or e-mailed bids?

Faxed or e-mailed bids are proposals submitted electronically for consideration in a bidding process, typically used in procurement and contract negotiations.

Who is required to file faxed or e-mailed bids?

All bidders who wish to participate in the bidding process and whose submissions are allowed to be sent electronically by the contracting authority are required to file faxed or e-mailed bids.

How to fill out faxed or e-mailed bids?

To fill out faxed or e-mailed bids, bidders should complete the required bid forms, ensure all information is accurate, and include any necessary documentation before sending it via fax or email to the designated contact.

What is the purpose of faxed or e-mailed bids?

The purpose of faxed or e-mailed bids is to streamline the submission process, allowing bidders to submit their proposals expediently and conveniently without needing physical delivery.

What information must be reported on faxed or e-mailed bids?

Faxed or e-mailed bids must report the bidder's details, bid amount, project identification, any required certifications, and acknowledgment of the terms and conditions of the bid.