Get the free SINGLE SOURCES JUSTIFICATION FORM INSTRUCTIONS

Single/Sole Source Justification Form Instructions The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more. Exceptions to this

How to fill out single sources justification form

How to fill out single sources justification form

1. To fill out a single sources justification form, follow these steps:
2. Obtain a copy of the single sources justification form from the relevant department or organization.
3. Read the instructions and guidelines provided with the form carefully to understand the requirements and process.
4. Gather all the necessary information and supporting documents that will help justify the need for a single source.
5. Start by filling out the basic information section of the form, including your name, contact details, and the date.
6. Provide a clear and detailed description of the goods or services required and the reasons why a single source is necessary.
7. Explain any previous attempts made to source the goods or services from multiple suppliers and why those attempts were unsuccessful.
8. Justify the selection of the single source by highlighting any unique expertise, technical specifications, or proprietary information that only the selected supplier can provide.
9. Support your justification with any relevant market research, quotes, or estimates obtained from the supplier or other reliable sources.
10. If applicable, outline any potential risks or challenges associated with the use of a single source and provide a plan to mitigate them.
11. Review the completed form for accuracy and completeness, making sure all required fields are filled and all supporting documents are attached.
12. Submit the filled-out form along with any supporting documents to the designated authority or department as per the instructions provided.
13. Follow up with the relevant department or organization to track the progress of your single sources justification form and address any additional queries or requirements.
14. Keep a copy of the submitted form and all supporting documents for your records.

Who needs single sources justification form?

1. The single sources justification form is typically needed by procurement departments or individuals responsible for making purchasing decisions in organizations.
2. It may be required when justifying the need to procure goods or services from a single source instead of through a competitive bidding or sourcing process.
3. Organizations that have policies or regulations in place requiring justification for single-sourced procurements often use this form.
4. The form helps ensure transparency, accountability, and fair practices in procurement processes.

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What is single sources justification form?

Single sources justification form is a document that is used to justify the selection of a single source for a procurement contract.

Who is required to file single sources justification form?

The procurement department of a company or organization is usually required to file the single sources justification form.

How to fill out single sources justification form?

The form typically requires information about the selected vendor, the reasoning for choosing a single source, and any relevant details about the procurement process.

What is the purpose of single sources justification form?

The purpose of the form is to ensure transparency and accountability in the procurement process, especially when a single source is chosen over competitive bidding.

What information must be reported on single sources justification form?

The form may require details about the vendor, the product or service being procured, the value of the contract, and the justification for selecting a single source.