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GIBRALTAR SCHOOL DISTRICT
EMPLOYEE MILEAGE SUMMARYNameTitleEmployee #Date SubmittedHome Base Location Period EndingSchool account number
INSTRUCTIONS: (1) Include mileage only when car is used on
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How to fill out employee mileage summary
How to fill out employee mileage summary
01
Step 1: Obtain a copy of the employee mileage summary form.
02
Step 2: Fill in the employee’s name, department, and employee ID in the designated fields.
03
Step 3: Record the date and purpose of the trip in the corresponding columns.
04
Step 4: Enter the starting and ending mileage for each trip.
05
Step 5: Calculate the total miles driven by subtracting the starting mileage from the ending mileage.
06
Step 6: Multiply the total miles by the applicable mileage rate to determine the reimbursement amount.
07
Step 7: Sum up the reimbursement amounts for all trips and enter the total in the designated field.
08
Step 8: Sign and date the employee mileage summary form.
Who needs employee mileage summary?
01
Employers who reimburse employees for business-related mileage
02
Organizations that track employee travel expenses
03
Accounting departments responsible for processing employee reimbursements
04
Employees who need to report their mileage for tax purposes
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What is employee mileage summary?
Employee mileage summary is a report that tracks the mileage driven by employees for business purposes.
Who is required to file employee mileage summary?
Employers are required to file employee mileage summary for tax and reimbursement purposes.
How to fill out employee mileage summary?
Employee mileage summary can be filled out by recording the date, starting location, destination, purpose of trip, and total miles driven.
What is the purpose of employee mileage summary?
The purpose of employee mileage summary is to track and report the mileage driven by employees for reimbursement and tax deduction purposes.
What information must be reported on employee mileage summary?
On employee mileage summary, information such as date, starting location, destination, purpose of trip, and total miles driven must be reported.
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