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Army Regulation 2550Information Management: Records
ManagementPreparing and
Managing
CorrespondenceHeadquarters
Department of the Army
Washington, DC
10 October 2020UNCLASSIFIEDSUMMARY of CHANGE
AR
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How to fill out preparing and managing correspondence
How to fill out preparing and managing correspondence
01
Start by addressing the correspondence with the recipient's name and professional title.
02
Clearly state the purpose of the correspondence in the opening paragraph.
03
Use bullet points or numbered lists to organize the main points of the message.
04
Provide any necessary background information or context to support your message.
05
Use clear and concise language to convey your ideas.
06
Make sure to proofread and edit the correspondence for grammar and spelling errors.
07
Sign off with a professional closing, such as 'Sincerely' or 'Best Regards'.
08
Include any necessary attachments or additional documents, if applicable.
09
Keep a record of the correspondence for future reference and follow-up.
10
If the correspondence requires a response, specify the expected timeline for a reply.
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What is preparing and managing correspondence?
Preparing and managing correspondence is the process of creating, organizing, and handling written communications such as letters, emails, memos, and reports.
Who is required to file preparing and managing correspondence?
Employees in administrative roles or anyone tasked with handling written communications may be required to file preparing and managing correspondence.
How to fill out preparing and managing correspondence?
Preparing and managing correspondence can be filled out by following guidelines, templates, and using proper formatting for different types of written communications.
What is the purpose of preparing and managing correspondence?
The purpose of preparing and managing correspondence is to ensure effective communication, maintain records, and facilitate smooth flow of information within an organization.
What information must be reported on preparing and managing correspondence?
Information such as sender's details, recipient's details, date, subject, message content, and any attachments must be included in preparing and managing correspondence.
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