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TRIP INFORMATION FORM Department Destination Name of Motel or Venue: Phone Date & Time of Departure Return Vehicle License Plate Number Contact Person/ Phone Attendees NameAttendees Cell PhoneEmergency
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How to fill out travel advance procedures

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How to fill out travel advance procedures

01
Obtain the travel advance form from the finance department.
02
Fill out your personal information including name, department, and employee ID.
03
Specify the purpose of the travel and provide details of the trip such as destination, dates of travel, and expected duration.
04
Estimate the total cost of the trip including transportation, accommodation, meals, and other expenses.
05
Calculate the amount of advance needed and enter it in the appropriate field.
06
Attach any supporting documents such as travel itineraries or conference invitations.
07
Submit the completed form to the finance department for review and approval.
08
Once approved, you will receive the travel advance and be responsible for keeping track of your expenses during the trip.
09
After returning from the trip, submit a travel expense report along with all the receipts to reconcile the advance.
10
If there is any unused amount from the advance, it should be returned to the finance department.

Who needs travel advance procedures?

01
Employees who are required to travel for business purposes need to follow the travel advance procedures. This includes employees attending conferences, meetings, or workshops in other locations, as well as those who need to visit clients or partners for business purposes. Travel advance procedures ensure that employees have the necessary funds to cover their travel expenses while maintaining proper financial control and accountability.
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Travel advance procedures are the method by which an individual can request funds to cover anticipated travel expenses before the trip takes place.
Any individual who is planning to travel for business purposes and needs financial assistance to cover travel expenses is required to file travel advance procedures.
To fill out travel advance procedures, the individual must provide detailed information about the trip including dates, locations, estimated expenses, and justification for the travel.
The purpose of travel advance procedures is to ensure that individuals have the necessary funds to cover travel expenses without having to incur personal costs.
Information that must be reported on travel advance procedures includes trip dates, destinations, estimated costs for transportation, lodging, meals, and other related expenses.
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