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State of Florida THE BASICSOFRECORDS MANAGEMENTREVISED ISSUE DATE October 2017 Florida Department of State Division of Library and Information Services Tallahassee, Florida 850.245.6750 recmgt@dos.myflorida.com info.florida.gov/recordsmanagement/PREFACE 3 I.
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01
To fill out records management in Florida, follow these steps: 1. Gather all relevant documents and files that need to be managed.
02
Create a filing system or use an existing one to organize the records.
03
Determine the appropriate retention period for each type of record based on Florida's records retention schedule.
04
Label each record with relevant information such as the record type, creation date, and retention period.
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Store the records in a secure and accessible location, either physically or digitally.
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Develop a records management policy and procedure to guide the ongoing management of records.
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Regularly review and update the records management system to ensure compliance with any changes in regulations or requirements.
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Train staff members on the proper procedures for filling out records management forms and maintaining records.
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Monitor and enforce adherence to the records management policy to ensure that records are properly maintained.
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Periodically audit the records management system to identify any gaps or areas for improvement.

Who needs records management - florida?

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Anyone who generates or receives records in the state of Florida needs records management. This applies to businesses, organizations, government agencies, non-profits, and individuals.
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Records management ensures proper organization, retention, and disposal of records, helping to meet legal and regulatory requirements, improve efficiency, and protect sensitive information.

What is Records Management - Florida Department of State Form?

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Records management in Florida involves the systematic control of records throughout their lifecycle, including creation, maintenance, use, and disposition.
Government agencies and organizations in Florida are required to file records management.
To fill out records management in Florida, organizations must provide detailed information about their records, including types of records, retention schedules, and disposal methods.
The purpose of records management in Florida is to ensure that records are properly maintained, organized, and accessible for as long as they are needed.
Information reported on records management in Florida includes records inventory, retention schedules, and record disposal processes.
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