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City of Chicago Office of the City ClerkO20206224Document Tracking SlieetMeeting Date:12/16/2020Sponsor(s):Misc. TransmittalType:OrdinanceTitle:Zoning Reclassification Map No. 6E at 25002548 S Wabash
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How to fill out document tracking slieet
How to fill out document tracking slieet
01
Open the document tracking sheet in a spreadsheet program such as Google Sheets or Microsoft Excel.
02
Start by entering the document details in the appropriate columns. This may include the document name, document number, date received, sender/receiver information, etc.
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Create a column to track the current status of the document. This can be done using labels such as 'Received', 'In Progress', 'Completed', or any other relevant status.
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As the document progresses, update the status column accordingly.
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If there are specific actions or tasks related to the document, you can create additional columns to track those tasks. For example, a column for 'Review', 'Approval', or 'Follow-up' tasks.
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Regularly update the document tracking sheet with any changes or updates to the document status or related tasks.
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Utilize formatting options such as conditional formatting to highlight important information or to create visual cues for better tracking.
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Save the document tracking sheet regularly to ensure you have the most up-to-date version.
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Share the document tracking sheet with relevant team members or stakeholders, if necessary.
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Periodically review and analyze the data in the document tracking sheet to identify any patterns or areas for improvement.
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Make necessary adjustments or improvements to the document tracking sheet as needed to better suit your tracking requirements.
Who needs document tracking slieet?
01
Document tracking sheets are useful for anyone who needs to keep track of multiple documents and their respective statuses. This can include individuals, teams, or organizations that receive, process, or manage a large volume of documents on a regular basis.
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Examples of people or departments who may need a document tracking sheet include administrative assistants, project managers, human resources personnel, legal departments, quality assurance teams, or any other roles where document management and tracking are essential for efficient workflow.
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What is document tracking sheet?
Document tracking sheet is a tool used to monitor and keep record of various documents throughout their lifecycle.
Who is required to file document tracking sheet?
All employees or departments responsible for handling documents are required to file document tracking sheet.
How to fill out document tracking sheet?
To fill out document tracking sheet, one must list all relevant information about the document, such as title, author, date created, etc.
What is the purpose of document tracking sheet?
The purpose of document tracking sheet is to ensure accountability, transparency, and organization in document management.
What information must be reported on document tracking sheet?
Information such as document title, author, date created, date modified, location, and status must be reported on document tracking sheet.
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