Get the free Sole Source Justification Form - Delta College

Sole Source Justification Form Sole source items are those items which perform a certain function for which no other items are known to exist. In a highly technological society patents or a clearly

How to fill out sole source justification form

How to fill out sole source justification form

1. Begin by filling out the top section of the sole source justification form with your name, department, and contact information.
2. Provide a brief description of the goods or services that you need to procure, explaining why they are essential for your project or operations.
3. Justify why this procurement must be done on a sole source basis, rather than through a competitive bidding process. Clearly explain any unique features or characteristics of the goods/services that make them only available from a single source.
4. Include any supporting documents or evidence that can help strengthen your justification, such as technical specifications, previous purchase history, or testimonials from experts in the field.
5. If there are any potential alternatives to the sole source procurement, briefly discuss why those options are not feasible or will not meet your requirements.
6. Review and double-check all the information you have provided on the form, ensuring its accuracy and clarity.
7. Submit the completed form to the appropriate authority or department for review and approval.
8. Follow up with any additional information or clarification that may be requested during the review process.
9. Once approved, retain a copy of the sole source justification form for your records.
10. Monitor and evaluate the performance of the procurement to ensure that it meets your expectations and justifies the sole source decision.

Who needs sole source justification form?

1. Anyone who intends to procure goods or services through a sole source method needs to fill out the sole source justification form.
2. This may include individuals from various departments or organizations who have determined that the required goods or services are only available from a single source, or that a competitive bidding process is not feasible.

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What is sole source justification form?

The sole source justification form is a document used to justify the selection of a single supplier for a contract or purchase.

Who is required to file sole source justification form?

Officials responsible for procurement and contracting within an organization are required to file the sole source justification form.

How to fill out sole source justification form?

The form should be filled out by providing detailed explanations as to why a particular supplier was chosen as the sole source for a contract or purchase.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide transparency and justification for selecting a single supplier without a competitive bidding process.

What information must be reported on sole source justification form?

The form typically requires information on the supplier, the nature of the goods or services being purchased, and the reasons why the supplier was chosen as the sole source.