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CONVENTION & EXHIBITION (SURABAYA) SDN. BHD. CONTROL OF DOCUMENTED INFORMATION Cox/NHS/SOP01 Revision No.: 03 Effective Date: 1st November 2017 PREPARED REVIEWED APPROVED Became:Name:Name:Position:Position:Position:CONTROLLED

How to fill out control of documented information

How to fill out control of documented information

1. To fill out control of documented information, follow these steps:
2. Start by identifying the type of documented information that needs to be controlled.
3. Create a document control template or form that includes relevant fields such as document title, version number, date of creation, and owner.
4. Assign a unique document number or identifier to each piece of documented information.
5. Clearly define the document control process, including steps for review, approval, distribution, and updating.
6. Establish a centralized repository or system where all documented information can be stored and accessed.
7. Implement measures to ensure the security and confidentiality of the documented information, such as access controls and password protection.
8. Regularly review and update the controlled documented information to ensure its accuracy and relevance.
9. Maintain a record of changes made to the documented information, including the reason for the change and the person responsible.
10. Conduct periodic audits or inspections to verify compliance with the document control procedures.
11. Provide training and guidance to employees on how to properly fill out and manage controlled documented information.

Who needs control of documented information?

1. Control of documented information is necessary for various individuals and organizations, including:
2. - Companies that are required to comply with quality management standards such as ISO 9001.
3. - Regulatory agencies that need to ensure compliance with laws and regulations.
4. - Organizations that prioritize information security and data protection.
5. - Project managers and teams who need to track and manage project documentation.
6. - Auditors and inspectors who need to assess the effectiveness of document control processes.
7. - Employees who rely on accurate and up-to-date information to perform their job tasks.
8. - Customers and clients who expect reliable and trustworthy information from the organization.
9. - Stakeholders who need transparency and accountability in the management of documented information.

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What is control of documented information?

Control of documented information is the process of managing, storing, and maintaining documents and records in an organized and systematic manner.

Who is required to file control of documented information?

All employees and departments within an organization are required to comply with the control of documented information procedures.

How to fill out control of documented information?

Control of documented information can be filled out by following the organization's document control procedures, which may include documenting the document title, revision number, author, date, and location of the document.

What is the purpose of control of documented information?

The purpose of control of documented information is to ensure that documents are managed effectively, are easily accessible when needed, and are protected against loss or unauthorized access.

What information must be reported on control of documented information?

Information that must be reported on control of documented information includes document title, revision number, author, date, location, and any specific instructions for handling the document.